Bahedile Lefoka
Group Assistant
Pretoria
Summary
Experienced individual providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills. Results-driven candidate with successful track record of providing administrative support in busy office environments. Adept at handling multiple projects and prioritizing tasks. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
15
15
years of professional experience
5
5
Languages
Work History
Group Assistant
CSIR
Pretoria
12.2016 - Current
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Created and updated records and files to maintain document compliance.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Assisted clients with daily living needs to maintain self-esteem and general wellness.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Served as corporate liaison for finance, IT and marketing departments.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Ordered and distributed office supplies while adhering to fixed office budget.
- Volunteered to help with special projects of varying degrees of complexity.
- Performed wide-ranging administrative, financial and service-related functions.
Personal Assistant
Department of Mineral Resources
Welkom
12.2014 - 11.2016
- Displayed absolute discretion at handling confidential information.
- Kept detailed track of household and maintenance inventory and schedules.
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Used discretion when handling confidential information.
- Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business.
- Attended meetings, took notes and tracked action items.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Served as point of contact between clients and managerial staff.
Secretary
Department of Correctional Services
Pretoria
10.2011 - 11.2014
- Scheduled appointments and conducted follow-up calls to clients.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Answered multi-line phone system and enthusiastically greeted callers.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Created and updated records and files to maintain document compliance.
- Maintained daily report documents, memos and invoices.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Established administrative work procedures to track staff's daily tasks.
Administrative Secretary
Public Service Commission
Pretoria
08.2008 - 09.2011
- Sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Responded to inquiries from callers seeking information.
- Created and updated records and files to maintain document compliance.
- Facilitated timely review of proposals, correspondence and documentation to achieve key strategic initiatives.
- Identified communication channels to set roadmap to distribute information.
- Routed business correspondence, documents, and messages to correct departments and staff members.
- Conducted research to assist with routine tasks and special projects.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Offered technical support and troubleshot issues to enhance office productivity.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Volunteered to help with special projects of varying degrees of complexity.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Performed research to collect and record industry data.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Transcribed and organized information to assist in preparing speeches and presentations.
Education
National Diploma: Office Management And Technology
04.2001 -
Skills
Filing and data archiving
undefinedTimeline
Group Assistant - CSIR
12.2016 - Current
Personal Assistant - Department of Mineral Resources
12.2014 - 11.2016
Secretary - Department of Correctional Services
10.2011 - 11.2014
Administrative Secretary - Public Service Commission
08.2008 - 09.2011
Central University of Technology - , National Diploma: Office Management And Technology
04.2001 -
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