Ayanda Candid Hlatshwayo
Trade Terms Administrator
Midrand
Summary
Dedicated finance professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Offering excellent communication and good judgment.
Overview
8
8
years of professional experience
6
6
years of post-secondary education
3
3
Languages
Work History
Trade Debtors Billing Administrator
Dis-Chem Pharmacies
08.2022 - Current
- Obtain instruction for all invoicing, credit notes and journals
- Ensure that Invoices are raised to the correct customer in the correct CC, GL and profit center in the relevant calendar months
- Accurately invoice customers on the relevant business ERP system, in line with billing deadlines
- Issue invoices to customers through available channels (e-mails, online share portals etc.)
- Respond to customer queries in a timely manner
- Proactively liaise with relevant business divisions to ascertain accuracy of billing
- Do a monthly recon on the income lines to ensure consistency is applied monthly and where applicable quarterly billing is applied (Based on agreement per customer)
- Maintain financial records such as journals and ledgers as well as assisting with basic month end close of duties
- Attend to customer meetings to conduct reviews, resolve queries, and outline best practice as required
- Generate invoices from relevant ERP system and dispatch them to specific customers on a timely manner
- Upload supporting document on SAP in order for the collection team to retrieve the information
- Where inconsistencies are recognized query with Trade Terms Department and keep management informed
- Supply a monthly income tracker report to the department supervisor and manager for review
- Post monthly journals for the store's income received
- Upload mass journals on SAP
- Overview and query outstanding billings also investigate if billing is not sent within that month according to standard operating procedures
- Ensure all billings done in line with promotion, prompt and accurate billings
- Trade terms tracker - Use as a tool to ensure robust billing strategy and timeous follow ups in line with Dis-Chem policy and best Practices
- Monitor late billings sent
- Build on current standard operating procedures as well as ensure adherence
Trade Terms Administrator
Dis-Chem Pharmacies
08.2020 - 07.2022
- Liaise with category managers , directors, suppliers, debtors‑& creditors department regarding new and existing Trading Terms
- Ensure that Trade Terms that need to be deducted are communicated to the creditors department
- Ensure that Trade Terms that need to be invoiced are communicated to the Debtor's department
- Ensure that Cross Dock Vendors are communicated to the warehouse
- Add vendors who have Swell Allowance to the "No return Schedule"
- Communicate Vendors who have Advertising allowance to the Debtors department
- Ensure that Vendors who request QlikView are communicated to relevant department
- Ensure that Vendors who request TPI/PDF/CSV are communicated to SAP department
- Ensure that trade terms are recorded and maintained on the Trade Terms Control Sheet and any changes in payment terms updated on SAP
- Performed duties in accordance with applicable standards, policies and regulatory guidelines to
promote safe working environment - Oversaw daily operations to ensure high levels of productivity
- Create and maintain Trade & Import vendors on SAP
- Follow up on suppliers regarding outstanding schedules that need to be invoiced by the debtors department
- Assist monthly reconciliation of income on control sheet to that in General Ledger on a monthly basis
- Assist in calculating accruals for income not billed on a monthly basis
- Create and load vendors on Conditional contract
- Maintain and resolve conditional contract queries
Data Capturer
Broadreach Health Care (NGO)
03.2019 - 07.2020
- Data capturing on tier.net
- Capturing of patient's raw data
- Safekeeping of patient's records
- Receive data from staff in the facility
- Print monthly reports
- Opening new files for patients
- Follow up on outstanding data and verify data
Data Capturer
Dis-Chem Pharmacies
09.2017 - 03.2019
- Opening and managing new vendors
- Produced monthly reports using advanced Excel spreadsheet functions
- Scanned documents and saved in database to keep records of essential organizational information
- Managed documents by organizing forms, making photocopies, filing records, preparing
correspondence and creating reports - Corrected data entry errors to prevent later issues such as duplication or data degradation
- Entered numerical data into databases with speed and accuracy using 10-key pad
- Verified accuracy and validity of data entered in databases
Data Capturer
Broadreach Healthcare (NGO)
04.2016 - 06.2017
- Data capturing on tier.net
- Capturing of patient's raw data
- Safekeeping of patient's records
- Receive data from staff in the facility
- Print monthly reports
- Opening new files for patients and filing
- Follow up on outstanding data and verify data
- Collect and collate tally sheets
- Daily filing of records including blood results
- Train fellow staff on tier.net program
- Do data clean up on tier.net program
- Conducted surveys and documented all responses
Data Capturer / Supply Chain Clerk Assistant
Department of Health
10.2014 - 03.2016
- Opening New Files for Patients
- Request and Receive Quotations
- Issue Goods to Other Facilities
- Prepare Stats for Patient Time Waiting for Quality assurance
- Filling Requisitions Forms
- Place Orders for Goods and Services
- Receive and Verify Goods from Suppliers
- Follow Up on Outstanding Orders
- Verify Asset Register
- Compile Stock Inventories for Facilities
- Present Data to Clinic Information Committee
- Sent completed entries for evaluation and final approval
- Produced monthly reports using advanced Excel spreadsheet functions
Education
Bachelor of Commerce - Financial Management
Management College of Southern Africa
Johannesburg, GP 01.2019 - 12.2021
N4 - N6 Certificate in Financial Management -
Majuba TVET College
Newcastle, KZN 01.2012 - 06.2014
National Senior Certificate (Matric) -
Stanwest Combined School
Standerton, MP 01.2011 - 12.2011
Skills
Billing processes proficiency
Insurance billing
Trade requirements
Billing Statements
SAP billing software
Administrative and organizational skills
Ability to work under pressure
Excellent verbal and written communication skills
Ability to give attention to detail
References
Mrs Poppy Mokgotlane(Dis-Chem Pharmacies)
+27 72 303 5059
Mrs Lindiwe Tsotetsi (Broadreach Healthcare)
+27 78 717 0249
Mrs Thandeka Sibisi (Department of Health)
+27 76 083 2991
Timeline
Trade Debtors Billing Administrator
Dis-Chem Pharmacies
08.2022 - Current
Trade Terms Administrator
Dis-Chem Pharmacies
08.2020 - 07.2022
Data Capturer
Broadreach Health Care (NGO)
03.2019 - 07.2020
Bachelor of Commerce - Financial Management
Management College of Southern Africa
01.2019 - 12.2021
Data Capturer
Dis-Chem Pharmacies
09.2017 - 03.2019
Data Capturer
Broadreach Healthcare (NGO)
04.2016 - 06.2017
Data Capturer / Supply Chain Clerk Assistant
Department of Health
10.2014 - 03.2016
N4 - N6 Certificate in Financial Management -
Majuba TVET College
01.2012 - 06.2014
National Senior Certificate (Matric) -
Stanwest Combined School
01.2011 - 12.2011