Avela Baraza

• Taking detailed minutes for Council and EXCO meetings
• Drafting of agendas, memos and reports.
• Managing Dairies for all Council Executives
• Assisted in development of strategic plans for council, leading to improved community outcomes.
• Coordinating accommodation and travel booking for Council members
• Managed to produce 5 minutes in 5 days
• Streamlined record-keeping processes, resulting in more accessible and organized archives of council documents
• Coordinated efficient scheduling of appointments and events for council members, maximizing productivity while minimizing conflicts

• Providing abroad variety of administrative tasks for the Director including managing the active calendar of appointment and diaries.
• Scheduling of meeting appointments for the Director as and when required to.
• Maintaining an effective manual and electronic filing system for ease of tracing and retrieval of documents.
• Receive clients, stakeholders, and guests on behalf of the office.
• Ensuring telephonic calls and enquiries are attended to promptly
• Responded to emails and other correspondence to facilitate communication and enhance business processes
• Attended meetings, took notes and tracked action items.
• Answered phone calls and addressed customer questions and concerns to promote satisfaction and continued business

• Assisting with submission of mandatory reports and information.
• Preparing monthly and quarterly reports by collecting information for Senior Manager.
• Taking detailed minutes for all meeting attended by Senior Managers
• Book parking for visitors and Senior Manager: Operations Support Unit when attending meetings outside office.
• Typing Agendas for all upcoming meetings and distributing them to relevant role players.

• Handling office Petty cash
• Making payments on the Nedbank system
• Creating Purchase orders and filling of proof of payments
• Making monthly Reconciliations
• Verifying, processing, and recording financial data and documents
• Maintaining and updating financial records, databases, and filing systems
• Submission of documents at compliance officer for verification

• Prepared bi-weekly payroll for employees and maintained all associated files