Athenkosi Gxuluwe

At Eastern Cape Department of Education, I was a Data Capture and administrative assistant. I worked under the directorate, Infrastructure and Property Management. I worked with the Property Managers of the directorate, and I administered all data and administration related to the field.

I was the only Data Capturer in the office and my main focus program and duty was to administrate the program of PSOPP (Public Schools on Private Property). This program had a total number of 81 schools. The schools are public government schools that are built on private land. Thus, prompting the department the obligation of paying monthly rental through lease agreements with the various landlords. (1) I processed Invoices that were submitted. The invoices are from the landlords and are then submitted by the district coordinators to the HOD. (2) I Verified and checked the compliance of invoices and lease agreements. (3) I identified the missing data on the leases and invoices. I would then communicate with the district coordinators for the missing information so to update the spreadsheets with accurate and reliable data.

My Duties:

• Streamlined data entry process by implementing effective filing systems. For example, the lease agreements are physical documents, I filed them according to their different districts, ensured that they are labelled and user friendly for accessibility and understanding the filing system. This made capturing the data efficient and effective and reliable as it was user friendly and neat.
• Captured large volumes of data accurately under tight deadlines, contributing significantly towards meeting project timelines. For example, some landlords were in a backlog situation and were not payed for years on end. The program arrived on our tables with issues needing eminent solutions. Which I achieved by using data analysis and administration strategies I had implemented.
• Maintained integrity of records with rigorous quality control checks.
• Maintained high standard of accuracy whilst capturing sensitive client details, earning trust and confidence from stakeholders.
• Collaborated with various directorates to resolve technical issues impacting daily operations swiftly.
• Enhanced team productivity with efficient data capturing methods.
• Utilised advanced Excel skills to generate comprehensive reports for senior management review and action.
• Verified accuracy of information and sorted information of documents for computer entry.
• Adhered strictly to policies and procedures for continued department compliance.
• Generated weekly and monthly reports for managers.
• Examined data to detect errors and discrepancies.
• Performed routine data backups to avoid information and file loss.
• Reviewed completed work, checking for and resolving grammar, spelling and processing errors.
• Addressed enquiries by phone or email regarding data information.
• Gathered and verified information by corresponding with other departments and appropriate stakeholders.
• Gathered data to create Excel spreadsheets for budget and inventory management.
• Supported executive leadership and office staff by managing operational workflow.
• Corrected data entry errors to prevent duplication or data degradation.
• Transferred data from physical copies to electronic records.

Wits Health Consortium is medical research clinic and is funded and operated by sponsors and foreign entities like USAID and Bill Gates foundation. I captured data for a TB research study, rolling out vaccination for TB, that was being conducted.

• I kept record of details and personal information of the volunteering participants for the TB research study.
• Weekly, I would always update the data, as personal information of the participants would change unforeseen. For example, their contact details, home address etc.
• The data accuracy and reliability were of paramount importance, as the most important thing in this field is to always have access and contact to our enrolled participants. The sponsors, doctors and research unit regulators, highlight this factor as strong reason to immediately shut down a clinic that doesn't follow up and have updated contact detail of their enrolled participants.
• Adhered strictly to policies and procedures for continued company compliance.
• Researched missing and outdated information provided to maintain updated records.
• Recorded personal participant information within secure databases.
• Helped establish and maintain successful data entry standards meeting organizational needs.
• Used advanced Excel knowledge to manage and manipulate high-volume data.
• Transferred data from physical copies to electronic records.
• Corrected data entry errors to prevent duplication or data degradation.
• Supported executive leadership and office staff by managing operational workflow.
• Created databases and spreadsheets to improve clarity, making it reliable for management and reporting accuracy.
• Addressed enquiries by phone or email regarding data information.
• Reviewed completed work, checking for and resolving grammar, spelling and processing errors.
• Performed routine data backups to avoid information and file loss.

Participants would be picked up from their homes, transported to the clinic and after their visit they would be transported back, so I also did driver duties. Staff would also be out doing fieldwork by visiting clinics promoting and pushing awareness programs for potential recruits to join the studies conducted. We reached the target of 1000+ enrolled participants.

The screen failure participants don't count in the 1000 enrolled.