Atheema Stemmet

• Established relationships between departments by providing comprehensive support across teams.
• Maintained human resources information system and kept employee files up to date and accurate.
• Maintained accurate records of employee information using up-to-date human resource databases.
• Completed employee employment verifications and unemployment paperwork prior to hire or termination.
• Conducted new employee onboarding.
• Coordinated onboarding processes to facilitate new hires' smooth transition into company culture.
• Supported managers in addressing employee concerns to foster positive workplace relationships.
• Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.

Responsible for overseeing daily administrative, procurement, pricing, HR, and office operations to ensure the smooth and efficient running of the business. Handles supplier coordination, purchase reconciliations, stock pricing verification, administrative support, employee-related documentation, and general office management duties.

Key Responsibilities

* Manage procurement processes, supplier communication, and purchase orders
* Perform purchase reconciliations and verify pricing accuracy on stock and system entries
* Maintain and update pricing records and inventory-related administration
* Assist with HR administration including attendance, leave records, onboarding documentation, and employee files
* Coordinate office operations and ensure administrative efficiency
* Handle invoices, quotations, and general administrative reporting
* Monitor and maintain office supplies and operational requirements
* Support management with reports, scheduling, and operational tasks
* Ensure accurate filing, recordkeeping, and compliance with company procedures
* Liaise with internal departments and external suppliers to resolve queries efficiently

* Process weekly or monthly wages accurately and within deadlines
* Capture and verify employee hours, overtime, leave, and attendance records
* Ensure correct wage calculations, deductions, and payroll adjustments
* Maintain employee payroll records and supporting documentation
* Assist with timesheet verification and clocking queries
* Coordinate with management regarding payroll approvals and discrepancies
* Ensure compliance with company payroll procedures and labour requirements
* Prepare payroll reports and assist with payroll reconciliations
* Handle confidential employee wage information professionally and securely
* Support HR administration related to employee payments and records

• Prepare full bank reconciliation for 32 Branch bank accounts nationally
• Prepare reconciliations of general ledger accounts on a daily, weekly and/or monthly basis using the SAP System
• Reconciled general ledger accounts daily, weekly, and monthly using SAP System to ensure accurate financial reporting
• Verified and followed up on outstanding transactions to maintain financial accuracy and integrity
• Recording financial transactions accurately on the accounting system
• Verify and follow up on outstanding transactions
• Supported the accountant in ad hoc projects, analyses, and requests.
• Advising branches regarding uncaptured transactions as well as errors in capturing
• Processing payments accurately and on time
• Assisting in maintaining financial controls and procedures
• Support the accountant in ad hoc-projects, analyses or requests when required
• Assisted in maintaining financial controls and procedures to support compliance and operational efficiency
• Conducted ad-hoc balance sheet and debtor reconciliations to ensure accuracy of financial records.
• Prepared ad hoc financial reports and analyses.
• Supporting team members and contributing to a positive work environment

• Managed full creditors function while assuming responsibilities of Branch Accountant from August 2010
• Managed cash flow for three branches on a daily basis.
• Maintained comprehensive bookkeeping for three branches weekly.
• Processed, reconciled, and paid all operating expenses including Telkom, CCC, and rent
• Reconciling of Inter Branch Loan accounts - weekly
• Payroll for 3 branches – VIP Payroll - monthly
• Salary JNL - monthly
• FAR JNL's (Fixed Asset Register) - monthly
• Month end JNL's, Accruals, Fleet Card Recon, Corp Card Recon - monthly
• Standard JNL's - monthly
• Reviewed and reconciled trial balances for 3 branches daily, ensuring accuracy of audit files
• Credit notes, Passwords (Accounts on hold, in suspense, Price changes, Discounts granted, etc
• Throughout the day) - daily
• Reviewed budgets and placed orders for branch needs, including vehicles and computer issues.
• Process payments and do recons according to the required time in the month – 3 Branches
• Pettycash transactions – throughout the day and full reconciliation thereof
• Cash-ups – daily
• Sign off recons and write up GRN register and other adhoc duties – according to requirements
• Managed insurance policies and processed claims efficiently.
• Workmans Compensation
• Performed various HR duties, including leave management and staff updates.
• Leave, sick leave, removing and updating staff members on the system, e-mail, Beget Clocking machine registering, etc

• Trade and Sundry Creditors – on Syspro system
• Daily administration of incoming mail such as invoices, goods received note and all relevant queries
• Extensive monitoring of stock receipts to that of goods received notes and attaching of invoices
• Price checking on all invoices to that of our stock receipts
• Prepared invoices and payments for import and export transactions, ensuring accuracy and compliance.
• Taking into consideration the various means of allocations for these payments i.e
• The various settlement discounts as well as trade discounts that are allocated when stock is processed, thereby allocating them on stock receipts
• Verified all paperwork and prepared payment reconciliation, securing sign-off from accountant for timely processing.
• Generated electronic payments and loaded all payment transfers onto EFTS program for streamlined processing.
• Dictaphone Typing for Managing Director
• Processed employee wages accurately and timely
• Managed employee leave and sick leave requests efficiently
• Reconciling Cashbook
• Debt collecting
• Administered petty cash transactions and reconciled balances

• Consulted with clients to provide accurate quotes
• Processed client invoices accurately
• Managed front desk operations
• Organized and scheduled appointments
• Managed accounts payable and receivable
• Reception
• Coordinated procurement of furniture, carpets, paints, and wallpapers
• Performed general office administrative tasks

• Established administrative processes for business operations
• Handled incoming calls and greeted visitors at reception
• Coordinated daily office tasks and maintained organization
• Provided administrative support through document preparation and scheduling
• Scheduled appointments and organized calendar for effective time management
• Maintained records of accounts receivable and payable transactions
• Generated and issued invoices for services rendered to clients
• Petty cash
• Processed payroll and ensured timely wage distribution to employees
• Met with clients to discuss their needs and provide estimates

• Managed front desk operations
• Oversaw daily office tasks
• Collected and entered data
• Processed client invoices promptly
• Performed secretarial tasks efficiently

• Supported three sales consultants by managing schedules and coordinating client communications
• Invoicing
• Organised in-house seminars and workshops to facilitate team training and knowledge sharing
• Facilitated sales transactions
• Managed petty cash transactions
• Processed customer invoices
• Performed general office tasks

• Preparation of invoices and payments for import and export invoices, often having to pay on bill of lading to ensure timeous payments
• Monitored stock receipts against goods received notes and attached corresponding invoices to ensure accuracy.
• Prepared invoices and processed payments for import and export transactions, ensuring timely payments based on bill of lading.
• Extensive reconciliations for the two companies are prepared for month end payments
• Processed payments for two companies, ensuring accuracy and timeliness.
• Managed financial records for Tudor Photographic, maintaining accurate book value between R 7 million and R 10 million.
• Handled financial documentation for Scala Cameraland, maintaining book value between R 500,000 and R 1 million.
• Conducted reconciliations for two companies to facilitate accurate month-end payment processing.
• Evaluated multiple allocation methods for processing payments to ensure accuracy.
• The various settlement discounts as well as trade discounts that are allocated when stock is processed, thereby allocating them on stock receipts
• Prepared payment reconciliations after verifying all paperwork, obtaining necessary approvals from accountant.
• Payments are generated electronically and all payments for transfer are loaded onto EFTS program
• (EFTS) electronic funds transfer system – a Standard Bank initiative
• Once electronic payments are completed for the appropriate month, prepare a ledger recon for creditors to trial balance
• This analysis is drafted in Microsoft Excel and a detailed spreadsheet together with accruals for the period is handed to the accountant to do vat extraction reports