MS Office 365,PDF 417 SCANNER, JIRA, Confluence, SQL , Active Directory, EMPIC
Asanda Cwayi
Project Manger
Longlake,GP
Summary
Am an enthusiastic ICT Project Coordinator, Project Manager, and assistant Business Analyst. With a demonstrated combined history of 14 years of working experience in the ICT, Aviation, Construction, NGO/NPO, Wellness, Financial and Education institutions.
I am experienced in USG programs, PFMS, governance policies, resources and regulations. Have experience in working in HIV/AIDS (Wellness) interventions projects and ICT projects in SA. Am skilled with practical knowledge of business correspondence, processes, database management in budgeting practices and procedures, customer relation management, project coordination, strategic planning, monitoring and evaluation, overall administration and, IT Operations.
Over the years, I have been privileged to work with confidence using Microsoft Office 365 ProPlus packages, ITSM, SAGE 300 and as a super user of SAGE VIP, EMPIC, ERP interchange, CRM, EDRM, Jira and Confluence tools. And being flexible to migrate from PMBOK, PRINCE2, and Agile methodologies as per project demands.
Would like to gain the necessary experience to hopefully become Programme Manager and contribute to the growth of your organization.
Overview
4
4
Languages
1
1
Certification
9
9
years of post-secondary education
15
15
years of professional experience
Work History
Assistant Business Analyst
South African Civil Aviation Authority, Johannesburg
Johannesburg , Gauteng
2020.06 - 2020.12
- Coordinated and facilitated workshops with business/clients to implement our software products based on client business requirements.
- Compiled business requirement and process specifications.
- Consulted with business/clients on their processes.
- Assist to compile system design specifications.
- Assisted in testing the developed software according to specification.
- Deployment and configuration of the software at clients.
- Developed training manuals.
- Train users on system functionality.
- Provide post implementation support and change management implementation.
- Consult stakeholders and Develop Business Requirement Specifications.
- Led projects and analyzed data to identify opportunities for improvement.
- Created plans and communicated deadlines to ensure projects were completed on time.
- Identified issues, analyzed information and provided solutions to problems.
- Resolved problems, improved operations and provided exceptional service.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Maintained energy and enthusiasm in fast-paced environment.
- Exceeded goals through effective task prioritization and great work ethic.
ICT Project Coordinator
South African Civil Aviation Authority
Johannesburg , Gauteng
2019.01 - 2020.12
- Developed the project plan utilizing approved project management software.
- Ensured that the plan covered all facts of the project and organizationally represents the tasks that will need to be performed by the project team and external stakeholders to ensure that the project is successful.
- Managed the project stakeholders by engaging at all levels of the organization in a professional manner.
- Setup and managed project governing meetings at all levels of the project structure as well as across the broader organization.
- Ensured that all stakeholders and project team members execute on their activities in terms of the project mandate.
- Where appropriate escalated any potential non-performance to the appropriate management person (the Programme Manager/ the CIO).
- Managed communication by clearly communicated in professional manner with all levels of management.
- Articulated project documents in a professional accepted business format.
- Developed a change management plan and managing its implementation across the organization.
- Managed the project team by ensuring that all project team members align to the project vision and purpose.
- Managed all project team members’ daily activities and tasks.
- Where appropriate ensured that the project is well staffed so that each area of the project is well managed, and its goals are achievable.
- Daily followed-up with project team on various project tasks.
- Managed the project risks and monitoring and evaluating project issues, by creating a risk register, identifying risks, Brainstorming all current risks on the project with the project’s key team members and stakeholders.
- Investigated all the factors that are essential to completing the project.
- Identified risks that relate to all aspects of the project including but not limited to - requirements, technology, materials, budget, people, quality, service providers, legislation.
- Identified opportunities when risks are being identified, also factor in positive risks and opportunities and establishing how likely the risk is to occur as well as the impact of each risk according to time, cost, quality, and even benefits if it were to occur.
- Identified remediation to lower the likelihood and impact of each risk.
- Estimating the cost to remediate the risk and add the aggregated cost of these risk responses to the overall project estimate as a contingency.
- Assigned task owners to each risk that most suited to deal with the particular risk.
- Regularly reviewed risks and ensured that all stakeholders are aware of the risks and the status of the risk mitigating activities.
- Recorded data, track and monitor processes and escalated when necessary, to mitigate risks.
- Prepared and provided client reports on progress of the programme, as per SLA.
- Managed the project schedule by ensuring that the project remains on track through daily, weekly and monthly communication sessions with all Stakeholders.
- Adjusted and flexed the project schedule according to project delivery and risk appetite factors.
- Managed the project budget by establishing a project cost schedule, which includes all third-party costs.
- Arranged third- party project proposals that align to the project objectives, whilst adhering to group procurement governance.
- Obtained third party billing schedules that align to the project cost schedule and manage third party teams according to these billing schedules.
- Managed the project conflicts by identify through discussion and project meetings as well as business engagement all potential project conflicts that may occur.
- Managed the project Delivery by ensuring that the project is delivered on time, in budget and meets the business requirement.
- Provided central reporting and a project information repository / knowledge library on the z: drive, one drive, SharePoint.
- Updated programme and project plans.
- Administered project communiqués, storage of project management related Project data.
- Adhoc work (Design exhibitions concepts and events planning and coordination, Participating on system testings before roll- outs to business and assistant BA on certain projects.
- Led IT team in delivery of the rolle-out of the migration and implementing of O-635 project, resulting in the entire organization being migrated successfully
- Monitoring the migration from HEAT to AVANTI and managed the Card Licensing project resulting to a successful launch and use of the system.
- Ensured project governance processes and decisions are applied consistently.
ICT Project Coordinator
Sci
Bono , Centre
2014.06 - 2018.06
- Providedproject management support to the ICT Project unit.
- Report writing and finance reporting.
- Providing effective personal assistant to the Head of Projects.
- Managing ICT Project Unit inventory.
- Events management support and coordination.
- Exhibitions planning and coordination.
- Facilitate and coordinate the MEC Innovation referrals.
- Complying to SLA’s, policies and guidelines and Adherence to schedule as per project plan.
- Office Administration.
- Monitoring and Evaluation.
- Participate and facilitating in Training processes and preparation.
- Managing of the project data and the project data capture.
- Track & manage contemplated change notices and change orders in the database.
- Track the progress and quality of work being performed by design disciplines/trades.
- Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.
- Assist the PM in the review of Contractor.
- Prepare substantial completion certificates and ensure all required project close out documents are obtained.
- Maintain Contract Execution and decisions with tracking Log.
- Attend client meetings and assist with determination of project requirements.
- Chair site meetings and distribute minutes to all project team members.
- Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
- Ensure clients’ needs are met in a timely and cost-effective manner.
- Effectively and accurately communicate relevant project information to the client and project team.
- Review field inspection reports from Consultants throughout the lifecycle of the project.
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others Keep the Project Manager (PM) and other work stream leader informed about project status and issues that may impact client relations.
Jnr Project Manager Consultant
Pty, Johannesburg
Johannesburg , Gauteng
2012.10 - 2014.05
- Providing project management support to various stake holders.
- Report writing and finance reporting.
- Event management and organizations.
- Complying to SLA’s, policies and guidelines.
- Handling of correspondence.
- Office Administration.
- Participate and facilitating in Training processes and preparation.
- Ensuring accurate logging for statistical and report purposes.
- Document management and control.
- Preparing of proposals and presentation.
- New business management.
- Adherence to schedule.
- Facilitating system maintenance Duties.
- Providing project management support to various stake holders.
- Report writing and finance reporting.
- Event management and organizations.
- Complying to SLA’s, policies and guidelines.
- Handling of correspondence.
- Office Administration.
- Participate and facilitating in Training processes and preparation.
- Ensuring accurate logging for statistical and report purposes.
- Document management and control.
- Preparing of proposals and presentation.
- New business management.
- Adherence to project schedule.
- Facilitating system maintenance.
- Managing of the project data and the project data capture.
- Ensuring all invoices are correct and ready to be processed for payments.
- Review field inspection reports from Consultants throughout the lifecycle of the project.
- Project Budgeting managing
- Ensure clients’ needs are met in a timely and cost-effective manner.
- Effectively and accurately communicate relevant project information to the client and project team.
- Monitored all company inventory to ensure stock levels and databases were updated.
- Collaborated with the Department of Infrastructure and various municipality officials to achieve the projects objectives.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- Tasked to turn around low-growth operation by solidifying workflow processes, strengthening client relationships and improving communications supporting client advocacy.
- Established performance goals for each department and provided feedback on methods for reaching those milestones.
- Saved the department huge sum of monies by implementing cost-saving initiatives that addressed long-standing problems.
Project Administrator
Action Aid International
Johannesburg , Gauteng
2011.09 - 2012.01
- Developed the project plan utilizing approved project management software.
- Ensured that the plan covered all facts of the project and organizationally represents the tasks that will need to be performed by the project team and external stakeholders to ensure that the project is successful.
- Managing the project stakeholders by engaging at all levels of the organization in a professional manner.
- Setup and managed project governing meetings at all levels of the project structure as well as across the broader organization.
- Ensured that all stakeholders and project team members execute on their activities in terms of the project mandate.
- Compiled daily field report, detailing all key activities and outlining project progress for stakeholders.
- Collaborated with management, technical crew members and fellow supervisors to organize efficient operations and achieve demanding schedule targets.
- Wrote numerous project proposals in conjunction with company and departmental goals according to strict timelines.
- Identified and implemented strategic plans based on accurate readings of specifications and solid collaboration with project leadership.
Project Administrator
Metropolitan Health Group
2009.03 - 2011.08
- Provided project management support to the ICT Project unit.
- Report writing and finance reporting.
- Providing effective personal assistant to the Head of Projects.
- Managing Health Awareness Unit inventory.
- Events management support and coordination.
- Exhibitions planning and coordination.
- Facilitate and complying to SLA’s, policies and guidelines and Adherence to schedule as per project plan.
- Office Administration.
- Monitoring and Evaluation.
- Participate and facilitating in training processes and preparation.
- Managing of the project data and the project data capture.
- Track & manage contemplated change notices and change orders in the database.
- Track the progress and quality of work being performed by design disciplines/trades.
- Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.
- Assist the PM in the review of Contractor.
- Prepare substantial completion certificates and ensure all required project close out documents are obtained.
- Maintain Contract Execution and decisions with tracking Log.
- Attend client meetings and assist with determination of project requirements.
- Chair site meetings and distribute minutes to all project team members.
- Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
- Ensure clients’ needs are met in a timely and cost-effective manner.
- Effectively and accurately communicate relevant project information to the client and project team.
- Review field inspection reports from Consultants throughout the lifecycle of the project.
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others Keep the Project Manager (PM) and other work stream leader informed about project status and issues that may impact client relations.
Project Administrator
Johannesburg
2008.06 - 2008.12
- Life Line / Youth Line, Working with project managers to schedule project tasks.
- Preparing and running project reports and analysing variances between budgets and actual time spent and recommending follow-up actions as appropriate.
- Accounts receivable - preparing and sending invoices to clients for task work completed in accordance with contractual terms and conditions.
- Accounts payable – Receiving and reconciling invoices from sub-contractors.
Project Administrator
Tintswalo Hopital
Witbank , Mpumalanga
2007.12 - 2008.04
- Working with project managers to schedule project tasks.
- Preparing and running project reports and analyzing variances between budgets and actual time spent and recommending follow-up actions as appropriate.
- Accounts receivable - preparing and sending invoices to clients for task work completed in accordance with contractual terms and conditions.
- Accounts payable – Receiving and reconciling invoices from sub-contractors.
- Completed accurate material and labor estimates for jobs with R 90000+ budgets.
- Executed on-time, under-budget project management on complex financial issues for senior leadership.
- Collaborated with management, technical crew members and fellow supervisors to organize efficient operations and achieve demanding schedule targets.
Call Centre Agent
O’Keef and Swarts Consultants
2007.01 - 2007.05
- Development of the brand's products on the international market.
- Continually adapting products to the way the market was evolving and the opportunities available.
Call Centre Agent
Woolworths Financial Services
2005.03 - 2006.12
- Development of the brand's products on the international market.
- Continually adapting products to the way the market was evolving and the opportunities available.
PA to Director
Nomntu Cwayi Funeral Services
Cape Town , Western Cape
2003.12 - 2005.02
- Development of the brand's products on the international market.
- Continually adapting products to the way the market was evolving and the opportunities available.
- Focused teams on developing innovative and cutting-edge approaches at all levels with effective resource allocation and strategic planning.
- Created annual budget and developed comprehensive plan to accomplish company objectives while staying within budget.
- Made recommendations for changes in funding process and policies based on data and judgment.
- Analyzed business needs while soliciting customer feedback for process improvements.
Education
J.D. - Public Management And Governance
University of Johannesburg
Johannesburg 2021.02 - Current
Advanced Diploma in Project Management - Advanced Diploma in Project Management NQF 7
Cranefield Project And Programme Management College
Johannesburg 2019.01 - 2020.06
Advanced Certificate NQF 6 - Municipal Management
University of Johannesburg
Johannesburg 2017.02 - 2018.12
Diploma - Project Management
College Campus
Johannesburg 2007.01 - 2007.12
High School Diploma -
Westridge Senior Secondary School
Cape Town 1999.01 - 2003.12
Skills
Strategic business planning
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of 5 staff members.
- Collaborated with team of more than 20 in the development of Card Licensing Project, EDRMS, EMPIC; CRM; ERP interchange ; Office 365 , Process Optimization / Re-engineering
- ICT Roll-out in GDE Schools, System Implementation / Upgrade
- Supervised team of more than 10 staff members at a given project.
Since I joined the organization, I have contributed to the winning of exhibition Coordinated and won an award at the SACAA open day 2019
▪ ICT Team awarded team of the year 2019
▪ ICT Team awarded the DCA award 2019
I was appointed as a Deputy Chairperson and sat in the BEC Member of Sci-Bono NEHAW Branch, served as an active committee member of both the Skills development and the Migration and Transformation Sci-Bono 2017/2018.
My innovative and coordination contributions led the ICT team to:
Exhibition Coordinated and won an award for the Clubhouse.
Global REACH Best Clubhouse Collaboration Award, Global REACH Best 3D Design Award,
Premier’s Special Award in the 4th Industrial Revolution Category and ICT Project team won a Batho Pele excellence awards 2018
Software
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Certification
PRINCE2 Foundation Certification
Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
J.D. - Public Management And Governance
University of Johannesburg
2021.02 - Current
Assistant Business Analyst
South African Civil Aviation Authority, Johannesburg
2020.06 - 2020.12
PRINCE2 Foundation Certification
2019-07
Advanced Diploma in Project Management - Advanced Diploma in Project Management NQF 7
Cranefield Project And Programme Management College
2019.01 - 2020.06
ICT Project Coordinator
South African Civil Aviation Authority
2019.01 - 2020.12
Advanced Certificate NQF 6 - Municipal Management
University of Johannesburg
2017.02 - 2018.12
ICT Project Coordinator
Sci
2014.06 - 2018.06
Jnr Project Manager Consultant
Pty, Johannesburg
2012.10 - 2014.05
Project Administrator
Action Aid International
2011.09 - 2012.01
Project Administrator
Metropolitan Health Group
2009.03 - 2011.08
Project Administrator
Johannesburg
2008.06 - 2008.12
Project Administrator
Tintswalo Hopital
2007.12 - 2008.04
Diploma - Project Management
College Campus
2007.01 - 2007.12
Call Centre Agent
O’Keef and Swarts Consultants
2007.01 - 2007.05
Call Centre Agent
Woolworths Financial Services
2005.03 - 2006.12
PA to Director
Nomntu Cwayi Funeral Services
2003.12 - 2005.02
High School Diploma -
Westridge Senior Secondary School
1999.01 - 2003.12
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