Annemarie Jacobs
Admin Manager / Office Manager / Secretary
Pretoria,GP
Summary
I am a strategic thinker with strong problem-solving abilities, and I thrive in fast-paced and challenging environments. I am organized, fast learner, and always want to achieve my personal best's am seeking a senior-level position where I can leverage my experience, leadership skills, and passion for innovation to make a significant impact and contribute to the success of an organization.
Overview
23
23
years of professional experience
2
2
Certifications
Work History
Driver
Chicken Little
Pretoria, South Africa
05.2022 - 09.2024
- Help out when needed of an extra driver
- Live Stock (one day old chickens) deliveries - Local & Long Distance
Admin Manager
Roodeplaat Spar
05.2017 - 12.2021
- Do daily cash ups for spar and tops on Easy Accounts, Order changes when needed, Check every day the change in the safe , and also give change to supervisors when they need for the cashier, PA to the owner and his wife - remind of payments , ect, Cleaning of accounts every month on the till, Statements to debtors every 1st of the month - ensure when payment has been made email statement to debtors, Responsible for the daily creditors (suppliers) invoices before paying on weekly basis, Do every Monday morning the payments (Payments Export) - Check invoicing + Filling of invoices, Expenses for all the shops, Responsible for the HR Administration service (Payroll - deductions - leave , warnings , hearings (when owner requested ect - Give payslips to employees), Responsible for employee communication, Daily check the clocking of the employees, Responsible for Q-pro (NSF) audit and reporting, Do interviews and also fill contracts for employees, Order uniforms for employees, Statements from DC - also check the invoices and claims / credits on statement on spar gateway, Spreadsheets - as required by management, Filing of invoices, Help out when need to at receiving (Receive Goods), GRV invoices when needed, General admin work - Advertising on Facebook the specials
Secretarial (PA) for Sales & Marketing Director
Isowall SA
06.2015 - 05.2017
- Toolroom requisition to Sales Director to sign, Complete job cards and request for maintenance for toolroom as required - toolroom costing (Must have every month end - do it on computer and file the papers), Ensure Sales Director's department files and necessary documents according to ISO9000
- Responsible for filling in for the Technical director
- These need to be up to date , labeled correctly and accessible, Complete the statistics for the Building maintenance Supervisor , his driver and the maintenance assistant, Complete the statistics for the Electrician , his assistant - spreadsheet of monthly work been done daily, Complete the statistics for the Engineering foreman - spreadsheet of monthly work been done daily, Issue job cards to relevant maintenance department as requested by managers, Any other statistics or data capturing as required, Any other task as may be required by management, Do the Heb Cooler department downtime of machines, Secretarial Duties: Handling of incoming and outgoing calls if the Sales & Marketing director is out of the office and re-route calls if urgent to relevant persons
- Take complete messages if required, Any other duties asked by Management, Organize venues and make refreshments for Sales & Marketing Director and his visitors, Ensure that there are biscuits ect and order from MD Secretarial administrator , in advance , for big groups of people, Type letters as required and any other secretarial job as needed, Filling for his documents once a week(Memo's, quotation ,ect), Log the department NCR's and complaints as per (S&M Director) , correct them as per director authorization, Organize the Health & Safety meetings for Warehouse & Factory Shop every 2 months
- Do the minutes for each department and send to Sheq manager, Managing the Warehouse: Sell stock panels and 2nd hand panels as required - Do quotation & Pro forma invoice, Keep log (spreadsheet) of all material / stock / parts that are stored at Warehouse, Keep a log of all goods ect leaving the warehouse
- Ensure paperwork is in order, Keep files ready for audits, Check if marking on material delivered agree with the description on the delivery note , goods in acceptable condition, When material are received at the warehouse from external suppliers: material are checked for obvious defects of a non - technical nature & material check against the relevant order, A goods received note (GRN/GRV) is completed with receiving of stock items, Load as per requisition - Forklift driver or Admin Clerk, Capture all there relevant information (date / requisition number / vehicle registration/ driver's name ) when issuing raw material / Boxes, Do stock taking every week / Month / Year end, Ensure the logistic trucks are complying with term of national road traffic act of transport of dangerous goods (hazard 9), Shop duties / Shop sales / Internal sales: To organize and print necessary paperwork (delivery notes) and appropriate invoicing of goods that need to be dispatched, To file delivery notes and invoices from factory shop sale and collections as required, To coordinate all collections from factory to factory - from orders / the shop sales, Help the customer and take him to where the collection can be collected
- Ensure all paperwork is done correctly and files correctly afterwards, To check stock levels in the shop daily and to place orders accordingly, To notify collection customers if goods are not going to be ready on time and advise of revised date, Need to be able to use own initiative, To do switchboard when required, Need to be able to capture orders for both Isolite and Isomould for emergencies, To be responsible for the cash float in the shop, To be responsible for cashing up and the tallying of all cash sales with monies, To sell goods to the public and companies as per price list, To stock take all goods in the shop and be responsible for stock, To be responsible to ensure housekeeping is done for shop, Processing and capturing orders(work on Pastel)
Administrative Clerk / Secretarial (PA) for Technical Director
Isowall SA
Pretoria, Silverton, Suid Afrika
05.2013 - 06.2015
- Toolroom requisition to Technical Director to sign, Complete job cards and request for maintenance for toolroom as required - toolroom costing (Must have every month end - do it on computer and file the papers), Ensure Technical Director's department files and necessary documents according to ISO9000
- Responsible for filling in for the Technical director
- These need to be up to date , labeled correctly and accessible, Do the boiler log sheet / spreadsheet, Complete the statistics for the Electrician , his assistant and maintenance Foreman, Complete statistics for the Panel dept
- And any other stats
- Given to you by Finance Dept, Any other statistics or data capturing as required, Any other task as may require by management, Secretarial Duties: Handling of incoming and outgoing calls if the Technical director is out of the office and re-route calls if urgent to relevant persons
- Take complete messages if required, Helping out any other secretary if they are sick in the other departments, Do the Heb cooler department downtime of machines, Have an up to date register for maintenance done for the Heb cooler department, Any other duties asked by Management, Organize venues and make refreshments for Technical and his visitors, Ensure that there are biscuits ect and order from MD Secretarial administrator , in advance , for big groups of people, Type letters as required and any other secretarial job as needed, Filling for his documents once a week(Memo's, quotation ,ect), Do the program files for Isolite drawn by Technical director as this is to keep tracks of all the drawing for jobs we cut for customers, Organize the Health & Safety meetings for 3 departments every 2 months
- Do the minutes for each department and send to Sheq manager
Truck Driver
Isowall SA
02.2013 - 05.2013
- To collect and deliver goods and /or persons to customer or other companies as required by management, Ensure vehicle is clean inside and outside, Responsible for maintenance and communication to management of any problem - mechanical or otherwise, Upload truck at destination, Help with general housekeeping when required, Keep log book up to date and ensure that is filled in correctly, Transport log sheet to be filled in correctly, Drive safely and to be aware of road regulation and keep material safe in transit, Help wrap goods if required, Look after and take care of paperwork, Ensure the public license is in order and up to date
- When PDP is issued the driver is responsible to ensure the department Manager and personal Manager have a copy, Responsible for fines received for their vehicle e.g
- Speeding fines, ect, Dress smartly and cleanly every day, Supervisor of Factory was booked off for Injury - I took over the production with general admin and orders and delivery notes
Driver
Boshoff & Sons Transport
11.2012 - 02.2013
- Do deliveries, Responsible for correctly loading trucks and check quantity of material to match invoices, Hand in all toll and petrol/diesel slips after a day's deliveries
Truck driver
Glofurn Manufacturing
04.2012
- Drive to Secunda Sasol, Keep log book up to date and ensure that it is filled in correctly, Transport log sheet to be filled in correctly, Drive safely and to be aware of road regulations and keep material safe in transit
Learner and Driving Instructor
Maranata Driving School
01.2002 - 03.2012
- Teaching people for their learners & driving license, Testing of students to see if they are ready for test, Make bookings for students at Testing stations & General bookings - Receptionist, Bookkeeping
Education
Homeschool
PretoriaSkills
Pastel Saga
Education
MATRIC , FH Odendaal High School, Afrikaans First Language, English Second Language, Accounting, Biologic, Business Economics, Mercantile Law.
ISOTEC Training Academy : Leadership & Supervisory Management,First Aid Training - Level 1, Operating Counterbalance Lift truck (forklift).
Personal Information
- ID Number: 840301 0031 084
- Driving License: Code A & EC
References
- Maranata Driving School, 082 701 7085, Ms. Stienie Boshoff, New Challenge
- Boshoff & Sons Transport, 082 701 7085, Ms. Stienie Boshoff, Temporary
- Glofurn Manufacturing SA, 012 333 4402/3, Mrs Marie Viljoen, Contract with Secunda
- Isowall Manufacturing SA, 012 804 3564 / 012 804 0557, Technical Director: 082 496 2185Sales & Marketing Director: 082 490 2817, Job Opportunity
- Roodeplaat Spar, 083 441 2610 (Owner - Mani Afonso)072 443 2819 (Owner's Wife - Berdine Afonso)081 013 9485, New Opportunity
- Chicken Little, 082 415 4627, Pieter, Business declines
- Splendid Susan's, 074 906 1879, Hernes
Languages
English
Advanced (C1)
Afrikaans
Bilingual or Proficient (C2)
Certification
Matric
Accomplishments
- Achieved PA for Director through effectively helping with the manager when he was book of sick.
- Achieved by introducing excel for spreadsheets tasks daily.
- Supervised team of 10 staff members.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeLocation Preference
On-SiteImportant To Me
Career advancementTeam Building / Company RetreatsHobbies
- Fishing
- Outdoor nature
- Reading
Timeline
Driver
Chicken Little
05.2022 - 09.2024
Admin Manager
Roodeplaat Spar
05.2017 - 12.2021
Secretarial (PA) for Sales & Marketing Director
Isowall SA
06.2015 - 05.2017
Administrative Clerk / Secretarial (PA) for Technical Director
Isowall SA
05.2013 - 06.2015
Truck Driver
Isowall SA
02.2013 - 05.2013
Driver
Boshoff & Sons Transport
11.2012 - 02.2013
Truck driver
Glofurn Manufacturing
04.2012
Learner and Driving Instructor
Maranata Driving School
01.2002 - 03.2012
Homeschool