E4 Stordoc - Uploading, Tracking
Anneke Potgieter
Secretary, Personal Assistant
Johannesburg,GP
Summary
Adept at managing multiple caseloads with precision, I significantly enhanced office efficiency and client satisfaction at Botha Coetzee Mapekula Inc through expert use of conveyancing software and effective communication. Specializing in drafting legal documents and deadline management, my adaptability and problem-solving skills ensured the successful closure of numerous property transactions within tight deadlines.
Overview
23
23
years of professional experience
Work History
Conveyancing Secretary - Bonds
Botha Coetzee Mapekula Inc
06.2022 - 08.2024
- Managed multiple caseloads simultaneously while maintaining strict attention to detail, turn around times and prioritizing tasks effectively.
- Collaborated with transfer attorneys to ensure a smooth registration process for residential properties.
- Enhanced client satisfaction by providing timely and accurate updates on property transaction progress.
- Provided weekly updates and reports to the banks and personal bankers.
- Contributed to a positive work environment through effective teamwork and willingness to support colleagues when needed.
Conveyancing Secretary - Bonds
Heunis & Straeuli Inc
01.2012 - 05.2022
- Managed multiple caseloads simultaneously while maintaining strict attention to detail, turn around times and prioritizing tasks effectively.
- Collaborated with attorneys to ensure smooth registration of residential properties.
- Enhanced client and bank satisfaction by providing timely and accurate updates on property transaction progress.
- Contributed to a positive work environment through effective teamwork and willingness to support colleagues when needed.
- Increased office efficiency through proficient use of conveyancing software tools for document tracking and information management.
- Kept clients informed throughout the entire conveyancing process using various communication methods tailored to individual preferences.
- Supported the preparation of purchase agreements, deeds, mortgages, and other conveyancing-related documents for smooth transactions.
- Reduced errors in legal documents by meticulously proofreading and editing before submission.
- Expedited transaction completions by proactively resolving title discrepancies and addressing client concerns promptly.
- Assisted in successfully closing numerous property transactions within tight deadlines, ensuring client satisfaction.
- Streamlined conveyancing processes by implementing efficient document management systems.
- Created and printed legal documents for attorneys to review.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
Conveyancing Secretary - Bonds
Wessels Van Zyl Inc
02.2011 - 01.2012
- Managed multiple caseloads simultaneously while maintaining strict attention to detail, turn around time and prioritizing tasks effectively.
- Enhanced client satisfaction by providing timely and accurate updates on property transaction progress.
- Contributed to a positive work environment through effective teamwork and willingness to support colleagues when needed.
- Increased office efficiency through proficient use of conveyancing software tools for document tracking and information management.
- Kept clients informed throughout the entire conveyancing process using various communication methods tailored to individual preferences.
- Supported the preparation of purchase agreements, deeds, mortgages, and other conveyancing-related documents for smooth transactions.
- Streamlined conveyancing processes by implementing efficient document management systems.
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
- Created and printed legal documents for attorneys to review.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
Conveyancing Secretary - Bonds
BRINK BONSMA DE BRUYN
09.2010 - 01.2011
- Managed multiple caseloads simultaneously while maintaining strict attention to detail, turn around times and prioritizing tasks effectively.
- Contributed to a positive work environment through effective teamwork and willingness to support colleagues when needed.
- Kept clients informed throughout the entire conveyancing process using various communication methods tailored to individual preferences.
- Supported the preparation of purchase agreements, deeds, mortgages, and other conveyancing-related documents for smooth transactions.
- Reduced errors in legal documents by meticulously proofreading and editing before submission.
- Assisted in successfully closing numerous property transactions within tight deadlines, ensuring client satisfaction.
- Streamlined conveyancing processes by implementing efficient document management systems.
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
- Created and printed legal documents for attorneys to review.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
Conveyancing Secretary - Bonds
Heunis & Straeuli Inc
12.2004 - 12.2008
- Managed multiple caseloads simultaneously while maintaining strict attention to detail, turn around times and prioritizing tasks effectively.
- Kept clients informed throughout the entire conveyancing process using various communication methods tailored to individual preferences.
- Increased office efficiency through proficient use of conveyancing software tools for document tracking and information management.
- Assisted in successfully closing numerous property transactions within tight deadlines, ensuring client satisfaction.
- Facilitated clear communication between all parties involved in property transactions to minimize misunderstandings and delays.
- Created and printed legal documents for attorneys to review.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
Conveyancing Secretary - Bond
Tim Du Toit Inc
05.2004 - 12.2004
- Kept clients informed throughout the entire conveyancing process using various communication methods tailored to individual preferences.
- Streamlined conveyancing processes by implementing efficient document management systems.
- Assisted in successfully closing numerous property transactions within tight deadlines, ensuring client satisfaction.
- Contributed to a positive work environment through effective teamwork and willingness to support colleagues when needed.
Conveyancing Secretary - Transfer
Loubser Van Der Walt & Mortimer
04.2003 - 04.2004
- Collaborated with attorneys to ensure smooth title transfers for residential properties.
- Liaised with clients, realtors and mortgage lenders to coordinate information.
- Supported the preparation of purchase agreements, deeds and other conveyancing-related documents for smooth transactions.
Receptionist Administrator
Frans Van Der Merwe & Partners
08.2001 - 08.2002
- Enhanced customer satisfaction by efficiently managing incoming calls and directing them to appropriate departments.
- Expedited daily office tasks such as mail distribution, document scanning, photocopying, and data entry to ensure smooth workflow.
Education
Diploma in Secretarial And Computer Skills
Varsity College
Pretoria 04.2001 -
Secretarial Studies And Office Administration
Centre of Conveyancing - Certificate in Title Deed
Pretoria 04.2001 -
Property Law And Conveyancing
South African School of Paralegal Studies
Pretoria, South Africa 04.2001 -
Skills
Time Management
Effective Communication
Work Planning and Prioritization
Efficient multi-tasker
Adaptability
Problem-Solving
Multitasking
Organizational Skills
Drafting legal documents
Client Communication
Document Preparation
Deadline Management
Additional Information
I am a mother of 2 teenagers and a woman of a household of 6 persons. I enjoy my work and also the success and the end of the work day.
Software
Lexis Nexis - Convey, Sign, Search and KYC
Web Convey
Interests
PUZZLE BUILD
DIMOND ART
2 TEENAGERS :-)
Timeline
Conveyancing Secretary - Bonds
Botha Coetzee Mapekula Inc
06.2022 - 08.2024
Conveyancing Secretary - Bonds
Heunis & Straeuli Inc
01.2012 - 05.2022
Conveyancing Secretary - Bonds
Wessels Van Zyl Inc
02.2011 - 01.2012
Conveyancing Secretary - Bonds
BRINK BONSMA DE BRUYN
09.2010 - 01.2011
Conveyancing Secretary - Bonds
Heunis & Straeuli Inc
12.2004 - 12.2008
Conveyancing Secretary - Bond
Tim Du Toit Inc
05.2004 - 12.2004
Conveyancing Secretary - Transfer
Loubser Van Der Walt & Mortimer
04.2003 - 04.2004
Receptionist Administrator
Frans Van Der Merwe & Partners
08.2001 - 08.2002
Diploma in Secretarial And Computer Skills
Varsity College
04.2001 -
Secretarial Studies And Office Administration
Centre of Conveyancing - Certificate in Title Deed
04.2001 -
Property Law And Conveyancing
South African School of Paralegal Studies
04.2001 -