Anne Butler
Executive Assistant
Hixon, Staffordshire
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with 14+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Arranging travel and visa application to ensure hazel free travel in order to arrive on time to meet the company deadlines. On standby for any assistance when needed.
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Ready to help team achieve company goals.
Overview
13
13
years of professional experience
5
5
years of post-secondary education
Work History
Executive Assistant to the Director
TRONOX KZN Sands
EMPANGENI
04.2022 - Current
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence
- Processed travel expenses and reimbursements for executive team and senior management.
- Organized and coordinated conferences and monthly meetings.
- Placing orders via SAP
- Facilitated training and onboarding for incoming office staff.
- Created expense reports, budgets and filing systems for management team.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Coordinated events and worked on ad hoc projects.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
- Screened personal and business calls and directed to appropriate party.
- Volunteered to help with special projects of varying degrees of complexity.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Created and managed office systems to efficiently deal with documentation.
- Fleet Vehicle licensing
- Weighbridge transactions corrections and authorizing sales
- Drive Safety projects and rewards systems
- Internal auditor
Data Entry Clerk
TRONOX KZN Sands
EMPANGENI
12.2006 - 03.2008
- Corrected data entry errors to prevent duplication or data degradation.
- Added documents to file records and created new records to support filing needs.
- Verified accuracy of computer system information by updating SAP data.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports.
- Exceeded goals through effective task prioritization and great work ethic.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
- Upkeep of ISO standards
- SAP Notifications and orders
Account Manager
Drs Maree Smith and Wessels
EMPANGENI
01.2006 - 11.2006
- Addressed problems with accounting, billing and service delivery to maintain and enhance client satisfaction.
- Receiving of payments from Medial Aid companies.
- Assisted with reception of patients.
- Debtors and Creditors.
- Apply for approval of medical procedures.
Retail Store Manager
Pep Stores
EMPANGENI
05.2003 - 01.2006
- Managed store organization, maintenance and purchasing functions.
- Trained team members in successful strategies to meet operational and sales targets.
- Supported professional development of team members and supervisors at all levels to place knowledgeable candidates in leadership roles.
- Stockloss control
- Acted as Stock controller
- Opening of a new store
- Optimized store displays and appearance via strategic merchandising.
- Created employee schedules to align coverage with forecasted demands.
- Coached employees and trained on methods for handling various aspects of sales, complicated issues and difficult customers.
- Submitted orders for new inventory.
- Strengthened merchandising and promotional strategies to drive customer engagement and boost sales.
- Mentored team members to enhance professional development and accountability in workplace.
- Performed nightly store and team performance audits.
- Managed inventory control processes to restore back stock, control costs and maintain sales floor levels to meet customer needs.
Store Manager
Postnet
EMPANGENI
04.1999 - 04.2003
- Coached sales associates in product specifications, sales incentives and selling techniques, significantly increasing customer satisfaction ratings.
- Reviewed and monitored scheduling, purchases and other expenses to maintain quarterly budget.
- Prepared annual budgets with controls to prevent overages.
- Managed inventory control, cash control and store opening and closing procedures.
- Minimized on-site cash with frequent deposits and high accuracy in predicting operations.
- Completed point of sale opening and closing procedures.
- Maximized sales and minimized shrinkage through excellent customer service and adherence to standard practices.
- Supervised guests at front counter, answering questions regarding products.
- Managed store employees successfully in fast-paced environment through proactive communication and positive feedback.
- Rotated stock to achieve optimum appeal and minimize shrinkage.
- Designed, and printed, business cards, wedding cards, pamphlets
School Secretary
Warrenton Primary School
Warrenton
10.1994 - 09.1996
- Documented attendance, grades and test scores to update permanent records.
- Processed student registrations and withdrawals.
- Performed clerical and administrative support duties to optimize workflow procedures.
- Assisted coworkers and staff members with special tasks on daily basis.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Fundraising, Concerts and Sporting Days planning and execution.
- Applied for Bursaries
- Dance Instructor, Ballet, Tap and Modern Dancing
- Ran the School Clothing shop as well as the Tuck Shop
Clerk
Hartwater Town Council
Hartswater
06.1991 - 07.1993
- Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment.
- Managed tax drawers, resolved variances and filed company receipts.
- Interacted with customers by phone, email or in-person to provide information.
- Receiving of payments
- Vehicle Registrations and Licensing
- Issue of Public drivers Permits
- Receive ambulance call outs
Education
High School Diploma -
High School Hartswater
Hartswater 01.1986 - 12.1990
GED -
Kimberley Technical Collage
Kimberley 01.1991 - 06.1991
Skills
Filing and data archiving
Timeline
Executive Assistant to the Director
TRONOX KZN Sands
04.2022 - Current
Data Entry Clerk
TRONOX KZN Sands
12.2006 - 03.2008
Account Manager
Drs Maree Smith and Wessels
01.2006 - 11.2006
Retail Store Manager
Pep Stores
05.2003 - 01.2006
Store Manager
Postnet
04.1999 - 04.2003
School Secretary
Warrenton Primary School
10.1994 - 09.1996
Clerk
Hartwater Town Council
06.1991 - 07.1993
GED -
Kimberley Technical Collage
01.1991 - 06.1991
High School Diploma -
High School Hartswater
01.1986 - 12.1990
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