Summary
Overview
Work History
Education
Skills
Timeline
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Annamarie Van Tonder

Annamarie Van Tonder

Secretary / Office Manager
Vryburg

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level [Job Title] position. Ready to help team achieve company goals. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

Overview

12
12
years of professional experience

Work History

Secretary Manager

Micaren Brandstof Verspreiding En Vulstasie
12.2011 - Current
  • Handled payroll processing accurately and efficiently, ensuring all employees were compensated fairly.
  • Implemented robust record-keeping practices that improved the overall organization of physical files and digital records alike.
  • Maintained strict confidentiality in handling sensitive information, protecting company interests and employee privacy.
  • Supported executive team with timely and accurate document preparation.
  • Coordinated office events and meetings for staff and executive team.
  • Organized and updated databases, records and other information resources.
  • Enhanced office efficiency by streamlining filing systems and implementing effective organizational strategies.
  • Coordinated travel arrangements for executives, optimizing itineraries to minimize costs while maximizing convenience.
  • Created organized filing system to manage department documents.
  • Managed daily schedules and appointments for senior staff, ensuring seamless coordination of meetings and events.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Skilled at working independently and collaboratively in a team environment.
  • Demonstrated a level of initiative and creativity while tackling difficult tasks.
  • Excellent communication skills, both verbal and written.
  • Self-motivated, with a strong sense of personal responsibility.
  • Paid attention to detail while completing assignments.
  • Adaptable and proficient in learning new concepts quickly and efficiently.
  • Proven ability to learn quickly and adapt to new situations.
  • Organized records of vehicles, schedules and completed orders.
  • Ensured timely collections by closely monitoring overdue accounts and initiating appropriate actions.
  • Organized, maintained and updated information in computer databases.
  • Confirmed appointments, communicated with clients, and updated client records.
  • Optimized cash flow management by accurately recording payments received from clients.
  • Demonstrated versatility in handling multiple responsibilities including receptionist duties, accounts receivable tasks, and general administrative support.
  • Organized office documents and files, maintaining a clean workspace for optimal productivity.
  • Implemented new filing systems to improve document retrieval times, increasing overall office efficiency.
  • Supported the accounting department during audits by providing necessary documentation and clarifications on account reconciliations.
  • Collected [Type] payments, processed transactions and updated relevant records.
  • Maintained accurate financial records through diligent data entry, contributing to overall company organization.
  • Sorted, received, and distributed mail correspondence between departments and personnel.
  • Learned and adapted quickly to new technology and software applications.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Reconciled accounts receivable ledger to verify payments and resolve variances.
  • Negotiated payment arrangements with customers to establish timely receipt of payments.
  • Prepared and mailed invoices to customers, processed payments, and documented account updates.
  • Improved customer satisfaction through timely resolution of billing inquiries and disputes.
  • Expedited month-end closing activities by efficiently completing assigned tasks related to account reconciliation, adjustments, and write-offs as necessary.
  • Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
  • Disbursed petty cash by recording entries and verifying documentation.
  • Assisted with account setup, ensuring all necessary information was collected and inputted correctly to facilitate accurate invoicing and payment processing.
  • Handled account payments and provided information regarding outstanding balances.
  • Produced and mailed monthly statements to customers and assisted with related requests for information and clarification.

Education

Diploma - Secretarial Studies And Office Administration

Computer Career Training College
Bellville, South Africa
04.2001 -

High School Diploma -

Tygerberg High School
Bellville, South Africa
04.2001 -

Skills

Analytical Skills

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Timeline

Secretary Manager

Micaren Brandstof Verspreiding En Vulstasie
12.2011 - Current

Diploma - Secretarial Studies And Office Administration

Computer Career Training College
04.2001 -

High School Diploma -

Tygerberg High School
04.2001 -

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Annamarie Van TonderSecretary / Office Manager