Anna Catharina Cloete

Engineering consultancy business, to design and engineer machinery for the mineral mining sector

I initially started as a bookkeeper for this group of companies +-12 years ago, I was responsible for the full bookkeeping function for two of the six companies affiliated with this group of companies, the Salaries & Wages and VAT control for one of the companies as well. The last couple of years there has been some restructuring, re-branding, and some of the companies migrated away from this group of companies, leaving me with very limited daily functions and responsibilities.

Defined primary tasks associated with the position

• General reception and general assistance to group accountant.
• Full bookkeeping function on Sage 50cloud Pastel Partner, for PBA Equipment & PBA Electrical, (name changed to CPS Electrical)
• Generate supplier purchase orders on QuickBooks Pro (desktop), for all the group companies, six companies in total
• Reconciliation of monthly accounts payable for three companies, PBA Equipment, PBA Electrical & PBA Spares
• Reconciling of VAT ledgers and monthly VAT returns for PBA Equipment.
• Submit monthly statutory returns to SARS, with regards to VAT, via e-filing system, for PBA Equipment.
• Full Payroll Administrator for PBA Equipment (sage Pastel Payroll)
• Submitted monthly statutory returns via the SARS e-filing, UIF Ufiling, and MIBFA.
• Annual, and Biannual EMP501 reconciliations submissions.
• Organize data into multiple spreadsheets to streamline data
• Supported audits by compiling documentation, clarifying entries, and ensuring records remained complete.

Assumed responsibilities for essential bookkeeping tasks.

• Full Accounts Administrator function and intercompany accounts (Sage Pastel Partner)
• Daily cash up, reconciliations daily for sales via card, EFT's, and cash payments, for all three companies and banking.
• Monthly accounts payable.
• Payroll Administration (Sage Pastel Payroll)
• Managed accounts payable and receivable, ensuring timely processing and follow-up on outstanding balances.
• Prepared monthly financial reports, supporting management with clear cash flow and expense visibility.
• Maintained general ledger entries, journal postings, and account classifications with consistent accuracy.
• Simplified month-end closing process by creating detailed reconciliation reports for management review.
• Strengthened internal controls by reviewing and updating accounting policies and procedures.
• Supported annual audit activities, providing documentation and clarification as needed for auditors'' inquiries.
• Streamlined payroll processing with meticulous timesheet verification, ensuring employees received accurate compensation on time.

Financial & Business Services Accounting Firm

Primary tasks associated with this position:

• Processed monthly salaries and wages for approximately 30 monthly clients, some smaller entities via excel and control sheets, and larges clients using Pastel Payroll
• Conducted annual EMP501 reconciliations and issued IPR5IT3A’s for all clients to meet regulatory requirements
• Processing of bi-monthly bookkeeping for a wide variety of clients, approximately 35 entities.
• Reconciled VAT ledgers and prepared monthly VAT returns for compliance via SARS e-filling system.
• Maintained excellent communication by working closely with assigned clients to process their monthly business transactions accurately.
• Assisting article clerks when needed.

Performed various duties

• Managed full function of debtors, creditors, cashbook, and petty cash. (Pastel V6)
• Maintained accurate general ledger entries and reconciled accounts for month-end close
• Prepared monthly management accounts and reports to provide financial insights.
• Processed invoices, receipts, and payments while ensuring compliance with accounting procedures.
• Trial balance, Income Statement and Balance Sheets.
• Prepared VAT returns
• Salaries & Wages (A-Pay Payroll)
• Monthly salaries and director’s remunerations
• Processed UIF contributions
• RSC and Skills Levies assessments
• PAYE returns.

Main responsibilities and tasks

• Full administrative bookkeeping function (QuickBooks Pro9)
• Managed full function of debtors, creditors, cashbook, and petty cash processing and reconciliations
• Prepared VAT returns to ensure compliance with tax regulations
• Maintained accurate general ledger entries and reconciled accounts for month-end close.
• Payroll Administration (Pastel Payroll)
• Tracked financial progress by creating monthly management reports
• Prepared financial records and supporting documentation for audits and management review.
• Monthly salaries and director’s remunerations
• UIF, RSC and Skills Levies assessments and PAYE returns
• Coordinated office correspondence and financial documentation to support smooth daily operations.
• Enhanced budget management by tracking expenses and comparing actual costs to projected figures, ensuring financial stability.

Duties included for all five divisions – Brick Plant, Roof Tiles Plant, Window Frames Manufacturers, Maxi Brick Plant and Ready Mix Plant. Each division ran and operated as an individual concern.

• Full bookkeeping process (Pastel 5)
• Reconciliations on all Cash Sale Accounts, Petty Cash Books and General Ledger Accounts
• Cost Centre Analysis on general expenses for each department
• Process and reconciled bank statements and resolved ledger discrepancies promptly
• VAT Returns
• Payroll Administration for approximately 110 employees, (VIP Payroll System)
• UIF, RSC and Skills Levies assessments, PAYE returns
• Cost Centre Analysis on salaries and wages for each department.
• General assistance to Financial Manager, General Manager and Division Managers, as well as overseeing and assisting five administration personnel.
• Supported audit preparations by gathering necessary documentation and responding promptly to auditor inquiries, facilitating a smooth process.

Performed various responsibilities

• Managed bookkeeping tasks using Pastel 4
• Daily "driver-cash-drop" reconciliations with COD invoices
• Managed full function of debtors, ensuring timely collections and accurate record-keeping, Creditors and processing and reconciliations of cashbook and petty cash
• Processed accounts payable, seven days on invoice terms, with strong attention to accuracy
• Daily reconciliation of cash sale accounts
• Monitored outstanding balances and followed up on overdue accounts professionally
• Reconciled bank statements and resolved ledger discrepancies promptly
• Preparation accurate financial reports for senior management decision making.

• Contact: Same as above
• Duties:
• Bookkeeping (Pastel 4)
• Processing and reconciliation of all Creditors, Cash Books, Statutory assessments and returns.
• General assistance to Financial Manager.

• Duties:
• Bookkeeping to Trial Balance (Pastel 3)
• Managed accounts receivable and payable, reconciliations and statutory returns

• Executed responsibilities in line with the operations at Nissan Truck Rental.
• Nissan Truck Rental changed from a franchisee to a privately owned enterprise, with the same manageress now as the owner. Owner approached me to come back to work here again, after the birth of my child
• Maintained the same responsibilities as at Nissan Truck Rental.
• Reconciled bank statements, general ledger accounts, and supplier balances for accurate financial records.
• Processed invoices, payments, and receipts while maintaining organized debtor and creditor files.
• Monitored cashbook entries and updated financial journals with consistent accuracy.
• Payroll Administrator - all done manually, on excel.

• Oversaw multiple bookkeeping responsibilities.
• Managed bookkeeping to trial balance using Pastel 3, ensuring accuracy and compliance.
• Handled debtors for vehicle rental and distribution divisions, maintaining cash flow and timely collections.
• Creditors
• Petty Cash
• Reconciliations
• Salaries and Wages.
• Handled general administrative tasks.
• Renting out vehicles, drivers and laborers on a monthly and daily basis
• Coordinated distribution for principals including Tastic Rice, Illovo Sugar, National Brands Limited, and Nola Oils, overseeing schedules, commission rates, and terms.

• Executed bookkeeping to trial balance, ensuring accuracy of financial records.
• Executed sales transactions
• Manage booking system of installations
• Managed inventory control, optimizing stock levels to meet customer demand.
• Managed debtor accounts
• Managed creditor accounts
• Processed banking transactions
• Managed petty cash transactions
• Salaries and Wages
• GST returns and reconciliations.