Annah Mapula Khumalo

· Being responsible for the managing of a property portfolio of 8 Residential Unit Complexes consisting of 79 individual tenants with a diverse mix of 1, 2 & 3 bedroom units.

· Invoice tenants on TPN by the 21st of each month or when required.

· Sending out invoices and statements monthly

· Preparation of annual financial statements up to audit file using SAGE, Draftworx

· Liaising with external auditors to resolve queries and complete annual year end audits

· Preparation of monthly management accounts

· Vat and tax submissions

· Budgeting and forecasting

· Preparation of payroll in SageOne HR, scheduling of shift hours via the Sage HR scheduling app

· Processing of weekly wages and the submission of Uif, Paye, Wokmans Comp calculations & returns

· Allocation of payments daily and ensure all payments are received by the 1st of each month, send reminder messages to any outstanding rent via SMS Portal App.

· Reviews of bank reconcilliations

· Attend to general account reconciliations over the phone, WhatsApp & email

· Reconcilliation and Payment of monthly Creditors (requesting statements, addressing queries, etc)

· Sending out reminders in writing and follow up with telephonically to recover any outstanding balances. Sending out final demand letters and making follow up calls

· Handing over tenants to attorneys

· Liaising with attorneys on bad debts

· Running late payment interest on the 5thof each month

· Updating Tenant Profile Network on the 8thof each month

· Drawing up Leases & communication with tenants for signatures (online signatory via SignNow App or physical)

· Drawing up Addendums

· Updating company database with new tenant details on TPN

· Attending to tenants notice emails

· Email cost of repairs to tenants (if any)

· Billing repairs on TPN

· Issue credit notes if applicable

· Process tenants deposit refunds

· Reconciliation of tenant purchases of Prepaid Water and Electricity via Ideal Prepaid and the identification of tampered prepaid meters through monthly purchases review and reconciliation.

· Checking and signing off City of Ekurhuleni invoices for payment

· Liaising with the Insurance company relating to any claims, e.g. geyser replacements, damage to properties, theft of water meters, etc.

· Doing viewings of properties when necessary as well as working through application process with possible new tenants

· Management of tenant deposit accounts

· Advertising of vacant units on the relevant platforms, i.e. Property 24, private property, gumtree, iol property and answering calls or WhatsApp’s from potential tenants responding to the adverts

· Setting up appointments for viewings

· Liaising with the Operations Manager regarding any inspection on moving in and out of tenants and signing off of Inspection Sheet.

· Liaising with the Operations Manager regarding any non-functioning appliances, leaks, etc by tenants to be resolved and making sure these queries are resolved withing 24 working hours.

· Receipt, verification and payment of any supplier invoices i.e. plumber, electrician, handman, etc and the allocation of such costs to specific tenant on TPN if applicable

· Responsible for the updating and liaison with the insurance company. Ensure that the asset register as insured is always in line with the actual. Ensure proper insurance.

· The lodging of any claims related to the buildings e.g. geyser bursts, etc and ensuring timeous settlement and attending to any queries and documentation that may be required by assessor.

· Constant interaction with the Landlord, Attorneys, Service providers (Plumbers, Electrician, Cleaners, Gardeners, etc), Insurance Providers, Advertising Portals (P24, PrivateProperty, etc)

· Processing and analysing payments both cash and online

· Processing and managing the Cash book, Creditors and Debtors

· Completion of VAT Returns

· Overseeing daily stock counts & the month end one

· Preparation of audit files

· Preparation of monthly Management Reports

· Preparation of annual financial statements in line with IFRS

· Interaction with various service providers, i.e. Insurance, Plumbers, etc

· Responsible for the capturing of hours weekly for each employee on excel, corresponding these hours to the GAAP/Pilot Software/HumbleTill logged hours and computing these into the applicable wages due.

· Responsible for the processing of the monthly salaries journals and ensuring payments are processed on time

· Responsible for the maintenance of all employees leave/sick days, receipt of applicable forms and communication of such to the employees.

· Receipt of bookings for events and payment thereof, and payment of performing artists.

· Placement of adverts on relevant portals e.g. Careers24, Gumtree, Google Ads, Instagram Ads, Facebook Ads.

· Daily control and reconciliation of the Petty Cash

· Verification of stock received, comparison between the Purchase Order and what was received and physical verification of the stock quantities as it is delivered.

· Working 2 Weekends per month or when there are events and large stock movements will be incurred and reconciliations are necessary.

· Prepare various workbooks and schedules monthly

· Capturing and reconciling of floats

· Maintain internal controls and compliance with company policies

· Performance of adhoc duties as it might be required in the marketing department, etc.

· Completion of all preliminary engagement activities

· Completing audit fieldwork long with working programmes and working papers

· Completing all relevant reconciliation where necessary

· Ensuring compliance with the companies act and IFRS and ISA

· Preparing completed audit file for manager review

· Finalising the audit and submitting for partner review

· Performing most tasks on Ms Excel and Caseware

· Responsible for the training and overview of 2 junior audit trainees

· Reported directly to the Financial Manager

· Preparation of recons as identified for accounts accurately and withing set deadlines as per accounts allocations

· Effectively manage accounts and prevent accounts form being blocked

· Effectively manage payments to suppliers to avoid overpayments

· Accurately capture a request for reversal of debit note

· Accurately capture invoices

· Accurately capture journals

· Accurately capture credit notes

· Contact Suppliers to inform of rejected transactions (incorrect price/quantity, etc)

· Investigate and update comments for debit balances and resolve timeously

· Effectively manage payments on hold

· Prepare recons on request for Suppliers where no invoice received but GRN is more than 4 months

· Resolve differences between debit note and suppliers credit note timeously and accurately

· Review items under query daily and follow up if not resolved in time

· Assist with accurately scanning, linking and verifying documents, invoices, delivery notes and credit notes and statements

· Assist the Financial Manager in the preparation of monthly, quarterly, and annual financial statements

· Preparation for Internal and External Auditors

· Undergoing intensive on the job training in the finance department and other related training in other departments i.e. printing, production, sales, etc. spending 2 months in each department and the rest of the time in the finance department.

· Receiving in depth knowledge of each department to better gain an overall understanding of the company

· Completion of all required theoretical modules under the Graduate Institute of Management Training.