Summary
Overview
Work History
Education
Skills
Technology Tools
References
Timeline
Generic
Amanda Sbongile Mnisi

Amanda Sbongile Mnisi

Demand Management Specialist
Johannesburg,GP

Summary

Highly skilled SCM Candidate with impeccable work ethic, gained so much experience in System Application and Product in data Processing (SAP) Navigation and managing work flow. Procurement activities that secure delivery of goods and services.
Assure the acquisition of the most cost-efficient deals without compromising on quality and standard of service. Effective decision- making, time management, team player and a independent worker. Ability to work well underpressure and I am very productive. Effective communication and proficient computer skills & customer service expertise. Liaise with internal customers, suppliers and other stakeholders.

Highly skilled:

Data Analysis, effective communication, strategic decision making, SAP navigation.
Team work & multi tasking. Microsoft office: teams; word; power point; excel & outlook, windows. Customer service, problem-solving, accountability and integrity. Critical thinking and result driven, willingness to learn and time management.
Paying attention to details and ability to working well alone. Highly impeccable work ethic. B-BBEE Act, DTI local content, CIDB Grading & Central Supplier Database (CSD) and National Treasury E-tenders system.

Overview

10
10
years of professional experience

Work History

Demand Management

Johannesburg Water (SOC) Ltd
10.2021 - Current
  • Validating spend against other sources i.e
  • From supplier to determine accuracy
  • Confirming from supplier that there isn't outstanding GRN's that will affect accuracy of spend reports
  • Analysing spend to determine acquisition and contracting strategy opportunities
  • Identifying needs assessment of identified categories in terms of regulatory, assurance of supply, service/specifications, quality, costs, quality, innovation/technology, localization, supplier and enterprise development requirements
  • Completing the Expression of Interest process
  • Obtaining annualized demand for identified categories
  • Conducting an industry and category analysis or market assessment for identified categories that includes investigating sourcing of goods/service from other municipalities or list of redundant obsolete material
  • Receiving tender initiation request from user departments
  • Liaising with user department and confirm contents of submissions in respect of specifications and scope of work
  • Determining the commodity complexity
  • Analyse cycle stages of commodities
  • Identify alternative goods, services or works
  • Determining why services or goods are required
  • Determining the legal or statutory requirements associated with this service or goods
  • Determining the implications of not having these services or goods
  • Determining if there is a contract in place, if there is one, what is the contract expiry date
  • Determining the date the contract is required by and the duration of the contract
  • Determining if there has been subsequent approved additional funding or variations requests and what were the values of those additional funding or contract variations
  • Identify performance requirements
  • Identify sourcing strategy required in line with the relevant award strategy
  • Compiling BSC agenda and issue to attendees
  • Scheduling BSC meeting and issue meeting invites
  • Attend and participate in BSC meeting as a Seconded voting member
  • Drafting BSC resolutions for BSC Chairpersons and Accounting Officer's approval
  • Scheduling briefing session meetings
  • Publishing advertisement in media, JW website and CIDB website
  • Finalising tender document and ensure document complies with all legislative and policy prescriptions as well as the timeous availability of documents to the public
  • Attending tender closings and receiving submitted tenders when the tender administrators are not available or when they require additional capacity when a huge response is expected
  • Preparation and submission of Regulation reports to Demand Manager for review
  • Weekly reporting on active tenders and the status
  • Tracking reports regularly and periodically to perform necessary submissions as and when required to provide progress updates and/or inform management decisions
  • Ensuring that all minutes are compiled and adopted by the Bid Specification Committee and signed by the BSC Chairperson
  • Recommending to end users on emplacement of framework contracts
  • Making follow ups with BSC Chairperson and Accounting Officer on outstanding BSC resolution requiring approval
  • Compiling of Tender document in compliance with all legislative and policy requirements
  • Reviewing submissions and ensure that all bid initiation request, draft specifications, evaluations criteria is set in a manner that its compliant with legislative requirements
  • Publishing tender in local media, National Treasury Etender portal and on JW and CIDB websites as appropriate
  • Updating CIDB register on all tenders advertised and extended closing dates
  • Ensuring that all bid initiation request from user department are on the approved annual procurement plan
  • Managing and timeously responding to enquiries emanating from bidders
  • Scheduling evaluation process with evaluation team immediately upon allocation of tender and agree on milestones
  • Managing the evaluation of allocated tenders and ensuring that they are finalized within the validity period
  • Ensuring that the evaluation is done in terms of the approved conditions i.e., specifications, evaluation criteria, special conditions, and pricing schedules
  • Finalising BEC reports in consultation with user department representatives of the BEC
  • Drafting validity extension letters for approval and issuing to bidders
  • Compiling reports and submitting the report with the evaluated tender documents to Acquisition Manager
  • Presenting BEC reports to BAC and noting amendments or corrections as required by BAC
  • Convening and coordinating negotiations i.e., prices, terms and conditions prior award and drafting minutes of such negotiations and must be kept for record purposes
  • Convening and leading clarification meetings with bidders
  • Drafting letters to National Treasury to request approval of second cancellations
  • Responding to probity audit findings, enquiries from Internal Audit and Auditor General
  • Consulting with legal advisor and National Treasury as and when required
  • Ensuring tender documents are stored as per the policy and standard operating procedure
  • Drafting letters of appointment and circulating for approval
  • Issuing letters of appointment to successful tenderers
  • Updating tender file with all information as per file index (From initiation to Closing of tender)
  • Forwarding updated file to Senior Manager: Demand Management
  • Filing all BSC agenda, signed BSC minutes and approved BSC resolutions electronically
  • Updating and submit tender register weekly on the status of all tenders presented at BSC
  • Compiling and submit a weekly report on approved reports with waiting for amended reports from user department
  • Initiating and maintaining a tender file for each tender with all relevant documentation
  • Maintaining custody of BSC agenda, signed BSC minutes and approved BSC resolutions at all times
  • Safeguarding the confidential information of tenders
  • Receiving requests for procurement to be considered by BSC
  • Providing advice on policy compliance and interpret provisions of the SCM Policy
  • Advising stakeholders (internal) on the appropriate processes and procedures to be employed
  • Drafting letters to unsuccessful tenders
  • Updating tender files with all information as per file index (From closing of tender to Award)
  • Forwarding updated tender files and successful bidder's tender documents to Acquisition Manger for verification and submission to Records: Legal Department
  • Compiling and submitting updated tender register weekly to Acquisition Manager
  • Compiling and submitting a weekly report on scheduled BEC meetings to Acquisition Manager.

Supply Chain Officer

Johannesburg Water (SOC) Ltd
12.2020 - 09.2021
  • Ensure tender management process and templates are available to all relevant users
  • Facilitate tender process from advert, tender register, pricing register, handover register and responsive tenders
  • Manage tender box, recording of bids and safe custody of documents
  • Facilitate bid Specification and bid evaluation committee sittings and administer all activities pertaining to bid administration
  • Schedule Bid Evaluation Committee Meetings
  • Assist Bid Evaluation Committee members with evaluations on bidders Administration, Technical and Financial aspects
  • Administer all contracts, consolidate, compile and report on supplier contracts status on a monthly basis and assist in facilitating the process of appointing new contracts after the contracts have elapsed
  • Assist the senior SCM manager to identify the risk and mitigation strategies and ensure non-occurrence of SCM audit findings continuously
  • Drafting of SLA and contract management and facilitate the signing of appointment letters
  • Assist in conducting Assets verification and disposal of redundant obsolete and unserviceable items
  • Draft and advertise RFQ's on the Joburg water website and convert purchasing requisitions to purchase orders
  • Send purchase orders to Purchasing Supervisor and Purchasing Manager
  • Distribute approved purchase orders to suppliers and user departments
  • Send purchase orders to the supplier and ensure that order is received and follow up on outstanding purchase orders
  • File copies of orders in the supply chain filing system for audit purposes and forward other copies to the Finance department for payment
  • Create purchase orders for CAPEX and OPEX
  • Maintained re-prints of Purchase Orders
  • Inventory procurement from approved contracts and MRPS item numbers
  • Liaise with user departments concerning adequacy of technical specifications, quality and operational durability
  • Communicate with Johannesburg suppliers on any query and advice on orders and contracts awarded
  • Supplier development, maintaining supplier database information for procurement compliance
  • Register new suppliers on to the database for shortlisted Tenders and RFQs
  • Ensure that commitment is based on contributing to BBBEE target and ensure cost saving method is implemented
  • Systems Applications and Products (SAP) use
  • Check supplier compliance through Central Supplier Database, procure check and CIDB
  • Assist in Internal and external audit reports; send all updates to the Managers
  • Evaluate and analyse request for quotes in terms of Supply Chain Management policy
  • Draft and advertise RFQ's on the Joburg water website and identify suppliers for the relevant request of goods and services
  • Evaluate and adjudicate quotations and send to end users for final technical evaluations
  • Procure goods and services with the correct budget
  • Receive request on SAP and ensure that specifications are correctly specified and perform need analyses on all requisitions together with cost saving method and ensure turnaround time is met
  • Convert purchasing requisitions to purchase orders
  • Send purchase orders to Purchasing Supervisor and Purchasing Manager
  • Distribute approved purchase orders to suppliers and user departments
  • Send purchase orders to the supplier and ensure that order is received and follow up on outstanding purchase orders
  • File copies of orders in the supply chain filing system for audit purposes and forward other copies to the Finance department for payment
  • Create purchase orders for capex and opex
  • Maintained re-prints of Purchase Orders
  • Inventory procurement from approved contracts and MRPS item Understanding of supply chain management procedures, policies and process; the Constitution of the Republic of South Africa; PFMA; MFMA; PPPFA; Treasury Regulations.

Supply Chain apprentice

Johannesburg Water (SOC) Ltd
10.2019 - 11.2020
  • Supply Chain Management Implementation of SCM Policy and Strategy in line with MFMA & PPPFA
  • Liaise with internal customers, suppliers and other stakeholders
  • Tender Administration
  • Observing the tender briefing sessions or site meetings
  • Observe SCM Bid Evaluation Committees (BEC)
  • Draft BEC reports and submit to the Bid Adjudication Committee
  • Verification and clearance of recommended bidder with database of restricted suppliers from National Treasury and procure check
  • Maintain a filing system for awarded contracts
  • Tender Opening and Tender Closing
  • Selling of JW Tender Documents
  • BID Adjudication Committee: Draft appointment letters for successful service providers for the supply chain specialist I was assigned to work with
  • Draft unsuccessful letters and non-award letters
  • Accreditation and Supplier Development
  • Liaise with potential suppliers
  • Supplier Database Management
  • Accreditations, including BBBEE
  • Supplier Development
  • Handling of customer queries
  • BBBEE Spend monthly reports
  • Administration assistance for supplier development
  • The facilitation of the verification of BBBEE for Johannesburg Water
  • Minute taking for meeting (internal and external)
  • Supplier Maintenance
  • CSD reports preparation for finance
  • Non-Tender
  • Source quotations, evaluate & award/recommend supplier in line with SCM policy, MFMA and PPPFA
  • Advertising of RFQ's on the website in line with the supply chain policy
  • Advise departments on the correct procurement mechanism
  • Generate Purchase Order using the SAP system
  • Expediting orders and Receiving of delivered goods
  • Filing Quotations
  • Procure goods/services at the right time, right price, right place, right quality and right quantity
  • Skills obtained: PFMA, MFMA and MFMA Circulars
  • PPPFA 2017 & Municipality Systems Act (MSA)
  • B-BBEE Act and DTI local content
  • CIDB GRADING
  • Central Supplier Database (CSD)
  • National Treasury E-tenders system.

General Manager

Kings Palace Empire
01.2018 - 01.2019
  • Overseeing daily business operations
  • Developing and implementing growth strategies
  • Training low level managers and staff
  • Creating and managing budgets
  • Improving Revenue
  • Hiring Employees
  • Evaluating performance and Productivity
  • Analyzing accounting and financial data
  • Researching and identifying growth opportunities
  • Generating reports and giving presentations.

Secretary

Dr js Moroka Municipality (YCISA)
07.2017 - 12.2017
  • Compiling and preparing reports for every ward under the municipality
  • Administrative duties I was responsible for collecting data for 31 wards
  • Preparing the presentations for the chamber of commerce
  • Arranging transportation and taking care of the procurement department
  • Booking Accommodation for groups
  • Preparing very good packages and itinerary that is related to business
  • Preparing the AGM meeting, calling, and arranging with all the stakeholders
  • Community development programmes for youth in business and business implementation programmes.

Tourism WIL

Guvon Spas & Hotels
10.2016 - 06.2017
  • Answering and direct phone calls
  • Organizing and scheduling meetings and appointments
  • Maintaining contact lists
  • Producing and distributing correspondence memos, letters, faxes, and forms
  • Assisting in the preparation of regularly scheduled reports
  • Developing and maintaining a filing system
  • Ordering office supplies
  • Booking travel arrangements
  • Submitting and reconciling expense reports
  • Providing general support to visitors
  • Providing information by answering questions and requests
  • Researching and creating presentations
  • Writing letters and emails on behalf of other office staff
  • Booking conference calls, rooms, taxis, couriers, hotels etc
  • Covering the reception desk when required
  • Handling sensitive information in a confidential manner
  • Taking accurate minutes of meetings
  • Replying to emails, telephone, or face to face enquiries
  • Resolving administrative problems
  • Receiving, sort and distribute the mail
  • Managing staff appointments
  • Greet and assist visitors.

Executive Assistant

Tshwane University of Technology
01.2014 - 01.2016
  • Organize and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
  • Liaise with clients and business guests
  • Organize media appearances and events
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
  • Liaise with other staff members on behalf of senior management
  • Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees were necessary
  • Prepare and deliver monthly report.

Education

Advanced Diploma in Financial Management -

Regent Business School

NQF level 4 Generic Management - undefined

Ifundi

National Diploma in Tourism Management - undefined

Tshwane University of Technology

Postgraduate - Diploma in Supply Chain Management

University
Regent Business School
04.2001 -

National Senior Certificate (Grade 12) - undefined

Sobantu Senior School

Skills

Microsoft Package (Word, Excel, PowerPoint, Outlook, MS Teams)

SAP System (MRP, ERP)

Ability to interpret Public Finance Management Act (PFMA)

Intermediate skills in procurement, category planning management relationship management

Good analytical skills

Detailed working knowledge of the PPPFA, supply chain regulations from National treasury, Preferential Procurement Regulations

Strong understanding of Supply Chain Management Regulations, Procurement Policies, Procedures and laws and other regulatory requirements including the PFMA

Knowledge of tender administration procedures within Public Sector

Demand Management

Planning and coordination

Planning, organising and coordinating

Forecasting and planning

Inventory Management

Technology Tools

  • Development and Training Technologies (DTT), 5, 2020, 3
  • Quick software QuickTrav (Invoicing module), 5, 2020, 3
  • Opera PMS certified (Micros education), 5, 2020, 3
  • Development & training technologies (Travel Agency Operations), 5, 2020, 3
  • Global positioning System, 5, 2020, 3
  • Travel Port -Galileo computer-based training programme, 5, 2020, 3
  • Domestic Fares & Ticketing Mundus, 5, 2020, 3
  • Summit, 5, 2020, 3
  • Computer (Microsoft office), 5, 2023, 3
  • Cyber Security and Management, 5, 2022, 3
  • SAP Systems, 5, 2023, 3

References


  • Demand Management Manager , Johannesburg Water (SOC) Ltd, 011 688 1691, Caroline.matabane@jwater.co.za
  • Acquisition Manager, Johannesburg Water (SOC) Ltd, 011 688 6695, lazola.lupondwana@jwater.co.za

Timeline

Demand Management

Johannesburg Water (SOC) Ltd
10.2021 - Current

Supply Chain Officer

Johannesburg Water (SOC) Ltd
12.2020 - 09.2021

Supply Chain apprentice

Johannesburg Water (SOC) Ltd
10.2019 - 11.2020

General Manager

Kings Palace Empire
01.2018 - 01.2019

Secretary

Dr js Moroka Municipality (YCISA)
07.2017 - 12.2017

Tourism WIL

Guvon Spas & Hotels
10.2016 - 06.2017

Executive Assistant

Tshwane University of Technology
01.2014 - 01.2016

Postgraduate - Diploma in Supply Chain Management

University
04.2001 -

Advanced Diploma in Financial Management -

Regent Business School

NQF level 4 Generic Management - undefined

Ifundi

National Diploma in Tourism Management - undefined

Tshwane University of Technology

National Senior Certificate (Grade 12) - undefined

Sobantu Senior School

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Amanda Sbongile MnisiDemand Management Specialist