Amanda Middleton

• 083 326 3830 / 021 556 8960 / Graham Hedgecock (Managing Director), 083 631 9117
• Addressed internal supply problems head-on and developed creative solutions to prevent delays and missed targets.
• Created pricing schedules and determined discount rates.
• Built relationships with vendors to negotiate ideal terms for purchases.
• Checked prices and calculated totals for accurate invoice processing.
• Requisitioned materials to restock inventory and obtain goods for [Product or Service] production.
• Developed and strengthened supplier relationships.
• Evaluated internal needs and developed plans for maintaining optimal supply levels.
• Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.

• Durban) 031 2060 910 / Phumeza Valashiya (CPT Project Manager) 021 180 4899 - branch has since closed down.
• Carried out day-day-day duties accurately and efficiently.

• Tending to all General Office duties, reception, switchboard, petty cash
• Assist the Project Manager as Projects Assistant
• Populate final reports for submitting
• Timesheets for teams
• Riority Responsibilities:
• Collect all paperwork and pictures from the Field Teams
• Populate acceptance folders on server for IPM Docs
• Upload completed documents to IPM

• Cozens Recruitment JHB | Tel, Frank Cotton Tel 011 425 6352
• Responsible for organising and co-ordinating office operations and procedures:
• Update ComSaf daily programme; Operational meetings morning and end of day with all Practitioners
• Send SOW and SOS to the Finance Department, follow-up within one day, draw up proposals as necessary
• Relevant practitioner to sign off and then the GM to sign before sending to client
• Co-Ordinate training with clients and training officer, update training calendar
• Liaise and confirm all training
• Issue certificates upon completion of training
• Compile Job Cards as deemed necessary and have Finance Department sign off the Job Card register
• Review; send procedures and Work Instructions for review and Authorisation
• Control correspondence, maintain office equipment, liaise with Practitioners and report to GM
• Assign and compile clerical and secretarial functions, such as Typing, taking minutes, calling clients, Control all correspondence and set-up meetings
• Provide on the Job and other training opportunities (as deemed necessary for the group and using the IMS as Guidelines
• Maintain office records (Hard Copy and Electronic Copies on Server), design a filing system for Active and Archive Clients
• Ensuring filing systems are maintained, up to date by conducting Bi-Monthly/ Weekly Active Client Master File Audits
• Ensure protection and security of all files, documents and records.
• Prepared meeting materials and took clear notes to distribute to stakeholders.
• Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
• Maintained computer and physical filing systems.

• Accounts (Debtors & Creditors)
• Open & Close the Office
• All general day—to-day operations
• Procurement of stock supplies for installations and maintenance
• Installations
• Liaise all email correspondence and communication
• Prepare Tender / Quotation Document portfolio
• Control & Reconciling of Petty Cash
• Debtors & Creditors: Statements, Invoices, Quotes, Orders
• Cash Book
• HR) Sick leave Control
• Staff Union Meetings with NUM and all correspondence thereof
• Employment contracts
• Staff retirement fund and FMI
• Weekly Wages and Pay Sheets
• Process and load all payments for Internet Banking
• Ordering of Staff uniforms and office supplies and stock
• Manage / control company contracts i.e
• Staff Cell Phones, Vehicles, and loans
• Monitoring cash-flow and Budgets.

• Stock Control
• Production & Traffic Controller
• Studio Management
• Project Management

• Manage Diaries and appointments
• Secretarial such as typesetting, emailing, scanning.

Personal Assistant:

Ø Manage Diaries and appointments.

Ø Secretarial such as typesetting, emailing, scanning.

Administrative Assistant & Projects Coordinator:

Ø Open and Manage the Office

Ø All general duties of day to day operations

Ø Manage incoming calls and emails, action if necessary.

Ø Maintain Customer Service

Ø Courier Bookings

Ø Open and Process Job Cards, Place Orders and plan job time line for suppliers to meet delivery deadlines.

Ø Data Capturing & Filing

Ø Price Lists

Ø Collections & Deliveries when needed

Ø Create Customer Files

Accounts (Debtors & Creditors):

Ø Create Customer & Supplier Accounts

Ø Debtors: Quoting. Invoices & Statements. Debt Collection. Reconcile Accounts.

Ø Creditors: Issue Purchase Orders. Process Supplier Invoice. Reconcile Accounts for current and 30 Days. Process Monthly Payments.

Ø Resolve queries.

Ø UIF & VAT Returns

Ø Payroll

Ø Process and Reconcile Cash Book – Bank Manager

Ø Prepare and Maintain Cash flow and Budgets

Stock Procurement:

Ø Maintain supplier prices and costing

Ø Place orders and track progress

Ø Process GRN’s

Ø Stock Control

Ø Billings & Materials for Stock Manufacturing

Monthly Flower Services:

Ø Manage rental clients

Ø Plan monthly flower rotation schedule and plant servicing.

Ø Rotate and Service plants once a month at Clients Office.

Ø Process Client Orders & Invoices

Ø Debt Collection

Ø Assist walk in customers

Ø Data Capturing & Filing

• Reception & Switchboard
• Manage cleaning staff
• Collect & Sort Post
• Manage Petty Cash, office supplies, archiving and sampling
• Secretarial: Typesetting of internal documents for Leave Applications, Contracts and Employee Forms
• Data Capturing & Filing: Update of work book on network system
• Plan & Co-ordinate Functions
• Quoting Estimates
• Open Jobs and prepare job bag
• Issue Purchase Orders to suppliers
• Monthly Billing and Cost Code Reports
• HR: Employment Contracts, Disciplinary Procedures and Staff Files
• Assist accounts department
• Manage Archives
• 
  

MEDIA CO-ORDINATOR:

• Plan, prepare, draft and present proposal for annual media schedules for client advertising
• Including: Frequency, Distribution, Circulation and Features
• Negotiate and retain rates annually
• Plan advert material for approval and send to all publications before deadlines
• Prepare & Issue all CI’s and Purchase Orders to publications
• Manage media files artwork, orders and tear sheets of ads published
• Approve Media Invoices
• Newspapers: Place and Book once-off advert for Tenders, Recruitment & Open Days
• Negotiate with Publications for Press Releases / Editorials, collect info or article – liaise with copy writer, proofing and submit for approval and publishing
• Client Service, Production & Responsibilities:
• Build and maintain relationships with clients & suppliers
• Liaise with clients in terms of their marketing and print needs
• Brief from client, book into studio, approve artwork / revise with designers before sending to client for final approval
• Approved elements to print, approve proofs, check final print upon completion, and deliver to client
• Organise Events: theme, concept, venue search hire and book colour scheming, décor, sound, catering, transport, entertainment, speakers, sound and television, activities, e-invites and printed, prizes, photography and awards
• Plan and execute functions and launches; marketing and branding material such as: Point Of Sale Elements (in-store and expo’s), Campaigns, Product Catalogues, Calendars, Photo Shoots for nappy packaging of Huggies.
• Promotional campaigns, Golf Days, branded corporate gifts, Trade Presenters, Packaging Concept and Development, Outdoor Building Signage, Vehicle Signage, Billboard Campaigns, SMS competition campaigns, Labels and Stickers, Corporate event team building from Concept to prizes, Corporate Internal Office revamps, Wall Papers, Brand Plans Events annually, Internal Launches and awareness, Web Site Concept, Design and Development, Show Stands
• Gazebos, Umbrella’s, Banners, Flags, Photography, Band wraps, tender boxes; customised, Corporate Door Mats, Badges: Pinned and Domed, Road Shows
• Framing
• Reps mobile display units
• Packaging, distribution & sample campaigns
• Weekly status reports internally and with clients

Office & Administration Manager. Accounts (Debtors & Creditors)

Ø Open & Close the Office. All general day—to-day operations.

Ø Procurement of stock supplies for installations and maintenance.

Ø Installations. Liaise all email correspondence and communication

Ø Prepare Tender / Quotation Document portfolio

Ø Control & Reconciling of Petty Cash

Ø Debtors & Creditors: Statements, Invoices, Quotes, Orders. Cash Book.

Ø HR) Sick leave Control. Staff Union Meetings with NUM and all correspondence thereof. Employment contracts.

Ø Staff retirement fund and FMI. Weekly Wages and Pay Sheets. Process and load all payments for Internet

Banking

Ø Ordering of Staff uniforms and office supplies and stock.

Ø Manage / control company contracts i.e. Staff Cell Phones, Vehicles, and loans

Ø Monitoring cash-flow and Budgets.

As the only person in the company, i had the following duties and responsibilities:

• Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
• Developed standard operating procedures for all administrative employees.
• Compared vendor prices and negotiated for optimal savings.
• New Sales/Deals: Quote, Process, Capture, Place Orders and manage until completion.
• Data Capture each deal onto a manual systems
• Procurement for Deals/Orders/Stock
• Warehouse Control, oversee staff pulling and packing orders
• Stock Control (Own Imported Stock) - GRN'd, stock and transferred to different warehouses depending on stock levels or order requirements.
• Create Bill Of Materials for Manufacturing of custom orders made / built.
• Assist with quotes requested via email (straight forward)
• Dispatch & Distribution
• General Journals (if needed)
• Monthly Month-End Journals (Payroll Jrnls)
• Monthly Stock Take and adjust stock on system
• Full Debtors & Creditors
• Weekly Financial Reports to MD
• Manage Debtors by doing weekly Statements and remind them of their payment terms.
• Monthly Report to MD of prior month when the month closed off on the 10th of each month for previous month.
• Prepare Month-End Payment run for Supplier payments.
• Annual Price increase to be updated on the system.
• Ensure all invoices are captured for Vat Periods, send reports to accounts for loading.
• General Must-Have Files to be kept up to date (Stores/Transfers/Stock-Take/ Salaries
• Train and Teach if needed.
• Worked on Pastel Sage with modules for Inventory & Manufacturing
• Process Banking / Credit Cards
• Approve Payroll
• Must know your product range.
• Must know your customers.
• Stock has to be correct 100% of all the time because its live stock with our online shopping store through Shopify.
• General Admin
• General Client Queries.
• Anything that was needed or required to make the office and orders run smoothly.
• Processing all daily activities
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Each of these have it own fair share responsibilities associated wit them
• I can provide in further depth if required