Alyssa Hopley

• Prepare Sanlam Group Exco legal appointments ensuring that they are signed, kept current and stored in the relevant folders.

• Keep and make available all appointment templates to client teams.

• Facilitated accident reporting for client teams, ensuring comprehensive follow-up to achieve timely closure.

• Capture all reportable client accidents on the relevant Department of Employment and Labour portal.

• Maintain an updated register of all client accidents.

• Liaise with medical practitioners to obtain progressive reports required to close accidents.

• Support the client (Sanlam Life) by submitting verified figures to DoEL portal, on time.

• Obtain the provisional quotes and submit it for payment process.

• Download the Letter of Good Standing (LOGS) and store valid copy.

• Develop and communicate building inspection schedule, on time.

• Review the submitted reports and store in relevant folders ensuring all reports are signed off by both parties.

• Maintained comprehensive records of all building inspection results to ensure compliance.

• Co-ordinate the quarterly self-assessments process.

• Verify that building/account/site lists are kept updated, including responsible persons.

• Co-ordinated training sessions, enhancing client teams' understanding of processes and compliance requirements.

• Field all queries relating to self-assessment process.

• Support client teams to identify training needs and expired training.

• Obtain quotations for required training and get relevant approvals.

• Co-ordinate and communicate all planned client trainings.

• Maintained accurate records of training attendance and stored copies of certification for verification.

• Inform the client teams of any training due to expire, before expiry.

•Support client sites to replenish First Aid used stock.

• Obtain quotations for required stock and get relevant approvals.

• Followed up with suppliers on all orders to ensure timely stock delivery.

• Keep records of all OHS activities in either the intranet or SharePoint.

• Keep signed copies of OHS committee minutes.

Maintained and updated the OHS intranet and SharePoint pages.

• Provided necessary documentation for managed sites during third-party inspections, ensuring compliance with Department of Employment and Labour standards.

• Conducting Annual Legal Compliance Audits.
• Developing and maintaining Risk Assessments.
• Conducting and developing Risk Assessments for clients.
• Developing, implementing and maintaining Incident Reduction Strategies and DIFR Rates.
• Developed, maintained and implemented health and safety policies, including OHS Policy, Contractors Policy, Visitors Policy, and drug and intoxicating policies.
• Developing and maintaining Safe Operating Procedures and Toolbox Talks.
• Implementing Job Safety Observations.
• Conducting Monthly Health and Safety inspections on client premises via OHS Online - Makrosafe Health and Safety management system.
• Arranging, reviewing and maintaining mandatory training for the OHS Team, Firefighting, first aid, OHS Rep, OHS act for management, Incident investigator, Risk Assessor, Contractor Controller.
• Assisted in maintaining incident records to ensure accurate documentation.
• Assisting with Health and Safety Committee meetings.
• Coordinated hygiene surveys on-site to assess health risks.
• Assisting with Contractors control, review Letters of good standing and 37.2 agreements.
• Developing, maintain and review hazardous chemical substance registers, training and material safety data sheets on site.
• Drawing and maintaining Emergency Evacuation Floor plans - Visio and Smart draw.
• Assisting with Emergency Evacuation drills.
• Arranged electrical COC conduct when needed.
• Arranged fire COC conduct when needed.
• Arranged pressure testing for boilers and air compressors.
• Compile monthly reports and sent to clients of health and safety issues and non-conformances.
• Developed and maintained Covid19 policies and procedures, ensuring monthly implementation and compliance.
• Developed and maintained Covid19 policies and procedures, ensuring monthly implementation and compliance.
• Conducting and developing Risk Assessments for clients.

• Developed winter readiness programme to equip staff for seasonal challenges
• Provided administrative support to the marketing team, streamlining workflow and enhancing project efficiency.
• Provided day-to-day administrative support to logistics teams, enabling improved office efficiency.
• Provided administrative support to the programme coordinator, streamlining operations and improving efficiency.