Akhona Mayezana

• Handling administrative tasks,
• Taking phone calls,
• Transferring calls, providing information,
• Updating records,
• Answering to caller inquiries.

Effective administration of the principal's office and the reception area.

• Answering and making telephone calls on behalf of the principal, and referral of calls appropriately.

• Arranging transport for school outings.

• Arranging transport to clinics, hospitals.

• Provision of First Aid.

• Administering First Aid to learners in cases of minor injuries.

• Keeping First Aid inventory and ensuring that there are sufficient supplies in first aid kit.

• Receiving and sending faxes.

• Receiving and sending e-mails.

• Keeping a telephone register in respect of long distance and cellular phone calls.

• Maintaining the principal's diary.

• Arranging engagements/ meetings.

• Gathering and processing information as requested by the principal and offices of the WCED.

• Maintaining a filing system for records of correspondence, manuals, expenditure, inventory, etc.

• Typing for the principal and other departments of the school.

• Typing of examination papers.

• Acting as secretary in forums and meetings.

• Controlling diverse documentation for completion and checking for accuracy.

Procurement of goods.

· Obtaining 3 quotations.

· Receiving approval from principal/ governing body before placing order.

· Ordering of provisions, stationery, school and hostel equipment.

Efficient general accounting practices.

· Checking all accounts against invoices (stationery, school needs, fuel, etc.)

· Presenting cheques for signature.

· Dispatching cheques.

· Entering all charges in the fee’s ledger.

· Preparing and typing accounts.

· Checking on payments and sending out reminders when parents slip-up on payments.

Preparation of financial statements.

• Collation of Income & Expenditure Statement for presentation to the Governing Body.

• Preparing monthly statements.

Payment of contract and governing body personnel.

• Distributing of I.R.P. 5 certificates in orderly manner

• Checking addresses for staff members no longer at the school

• Keeping record of all annual salaries and wages for tax calculation purposes

Provision of support.

• Making logistical arrangements for meetings/events, etc.

• Issuing stationery to educators.

• Assisting with school functions and activities.

• Assisting with fund-raising initiatives at the school.

• Liaising with business communities’/parents/ etc. with regard to fund-raising.

• Arranging for repairs to equipment etc.

• Assisting with arrangements for sport meetings and for the preparation of meals for officials and educators.

• Leasing out the school’s facilities.

• Controlling the Inventory

• Handling all learners' administration.

Administration of Feeding Scheme.

• Receiving food supplies.

• Keeping inventory of food supplies.

• Distributing of food as necessary.

• Ordering supplies.

• Keeping duty register of chefs/volunteers.

• Submitting monthly reports to the Peninsula/other feeding schemes.

• Administration of transport matters.

• Greeting visitors
• Managing security and telecommunications systems
• Handling queries and complaints via phone, email and general correspondence
• Transferring calls as necessary
• Taking and ensuring messages are passed to the appropriate staff member in time
• Managing meeting room availability
• Receiving, sorting, distributing and dispatching daily mail
• Handling transcription, printing, photocopying and faxing
• Recording and maintaining office expenses
• Handling travel arrangements
• Coordinating internal and external events
• Managing office inventory such as stationery, equipment and furniture
• Overseeing office services like cleaners and maintenance service providers
• Assisting the HR team with recruitment, onboarding and termination processes
• Maintaining safety and hygiene standards of the reception area