Akhona Jack

• Plan programmes for the next financial year
• Consult stakeholders
• Make procurement plans for the section
• Develop budget overview, cash flow projections for the next financial year
• Construct concept document and project implementation plan for each programme
• Create specification for each programmes and follow procurement processes
• Attend to museums and heritage unit invites
• Assist in facilitating National Days events with the provincial office.
• Inspect/ assess existing heritage resources within the region.
• Create database for heritage resources within the district.
• Manage and develop heritage resources
• Liaise with pertinent stakeholders such as traditional leaders, municipal representatives, locals, provincial government and private institutions
• Work with local economic development unit on promotion of sites as tourist attraction
• Attend in year monitoring session to monitor the unit budget expenditure
• Request shifting of funds when necessary
• Conduct and facilitate workshops/outreach programmes
• Assist in museum collection development for the museum
• Ensure smooth operation of the Alfred Nzo Cultural History Museum
• Construct budget plans for the museum
• Perform administration duties for the museum and follow procurement processes for purchase of goods and services
• Build relations with other institutions
• Request artefacts donations from the public and other institutions
• Market and promote the museum and the district heritage resources
• Perform secretariat duties on standardisation of geographical names
• Implement all museums and heritage related programmes including heritage day and International Museums Day
• Compile portfolio of evidence for monthly, semester and yearly reports
• Engage stakeholders in planning and execution of each programmes
• Identify heritage resources that require renovation and development and assist in restoration of those sites
• Monitor progress on the refurbishment of heritage resources within the district
• Market and promote preservation of cultural and historical heritage
• Assist stakeholders by providing relevant information on their enquiries
• Keeping of essential documents on an efficient filing system
• Assist other sections on their projects
• Train interns and EPWP learners appointed under the museums and heritage unit
• Prepare logistic arrangements for meetings and programmes

Assistant Manager –Museums and Heritage – Mr S. Dlova (039 492 0293/ 083 699 7665)

• Operates office equipment like fax machine & photocopy machine
• Open and close various files as deemed necessary by the district
• Ensure mail is sent to relevant recipient
• Retrieve records when required to do so
• Update and maintain usable filing system
• Handle messenger functions related to registry
• Keep registry neat and tidy
• Receipt of post, parcels and remittance/ transferable items
• Maintain records control schedule
• Recording minutes on SCM and Corporate Service section meetings

Provisional Administration Officer -SCM – Mrs. N Singqadu (083 691 5384/072 027 7302) Reason for leaving: Promotion

• Serving as the Secretariat to the Alfred Nzo District Geographical Names Committee
• Market and promote museums throughout the Alfred Nzo District
• Conduct research on heritage and museum related aspects
• Facilitate the annual projects: Freedom day, Youth Day, Heritage day, International Museums Day and other heritage related projects celebrated in the Alfred Nzo District
• Ensure proper record keeping of correspondences and retrieval of documents
• Conduct stakeholder consultation meetings/engagement
• Facilitate annual education programmes that are community and school based
• Work together with the municipalities and other relevant stakeholders
• Educate stakeholders on identification, preservation and promotion of Heritage sites
• Compile weekly, monthly and quarterly reports
• Prepare operation plans for the upcoming financial year
• Prepare budget and cashflow projections for the unit
• Plan and prepare for overview strategic planning sessions
• Prepare presentations for workshops
• Compile procurement submissions
• Handle correspondence and perform filing functions
• Prepare logistical arrangements for the meeting and record minute

Former Assistant Manager Museums & Heritage – Ms. N Nyamazana (083 384 4918) Reason for leaving: Promotion

• Communicate with local stakeholders around King William’s Town
• Collect data on local business
• Recording the participants response on questionnaires

Supervisor – Mr. Z. Makapela (073 275 1757/ 043 722 3746) Reason for leaving: Contract Expired