Adele Van Heerden

I am a loyal, organized and hardworking employee with more than 20 years’ relevant experience of which I spent the last 18 years at Ndodana Consulting Engineers as a Personal Assistant, Secretary and Tendering Assistant. 10 years prior to this, I was employed at Group Five Roads and Earthworks as a Receptionist and later moving on to the HR department.

• Anton, Neser, +44 7388 220 963 (International)
• Deon, Crous, 083 630 5987

• Secretarial / Reception Duties
• Switchboard duties, detail screening of calls, messages, call register, etc.
• Attend to visitors and clients
• As far as possible and in terms of agreed procedures, answers routine queries.
• Secretarial / Admin duties for Project Managers.
• Diary Management, Travel arrangements, meeting coordination, typing, distribution and filing of minutes of meetings. Handling confidential correspondence and information
• Admin assistance to all staff in office and various sites
• Employment Contracts of permanent and temporary staff (office and sites)
• Tenders and Projects admin
• Sourcing, acquiring compilation and submission duties of Proposals and Tenders for SANRAL, ACSA, DRT, Gautrans and various Municipalities - Tenders varying from R5 to R350 Million
• Travel arrangements to attend clarification meetings
• Ensuring all standard relevant documentation and certificates are up to date
• Completion of Standard Bid Documentation – admin part (no financial and technical inputs)
• Keeping an updated tender database
• Record keeping of all documentation
• General Office Administration
• Updating and record keeping of leave recons for office and site staff
• Course bookings / training requirements for employees and record keeping thereof
• Ordering and maintaining the stationery supplies of the office and sites
• General Housekeeping and ensuring neat and tidiness in and around the office and surrounding outside areas
• Groceries and office supplies
• Planning and co-ordination of company social and formal events
• Financial control (admin)
• Minor Accounts management and creditors payments by EFT of ± 20 creditors
• Manage Petty Cash, recons etc
• Financial control (projects)
• Assist in the preparation of fee & payment certificates to Clients and Contractors, monthly varying from R5000 to R3 million