Abigail Topley
Accounts Assistant
Cape Town
Summary
Dependable Accounts Assistant acknowledged for reliability, integrity and quick-learning ability. Highly skilled in accounting with eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
14
14
years of professional experience
Work History
Accounts Assistant
Corporation Retail
06.2018 - Current
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Organized data into multiple spreadsheets to streamline data.
- Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Used accounting software to prepare weekly and monthly financial reports.
- Coordinated with external auditors to resolve discrepancies.
- Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Communicated regularly with customers regarding account questions and issues.
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
- Analyzed financial discrepancies and provided solutions for accurate financial records.
- Bank statement checking and processing in sage evolution
Administrative Assistant
Leuco Tools Industries
06.2011 - 05.2018
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Assisted development and implementation of new administrative procedures.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Assisted coworkers and staff members with special tasks on daily basis.
- Liaised between clients and vendors and maintained effective lines of communication.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Retail Sales Associate
House And Home
01.2010 - 05.2011
- Used POS system to process sales, returns, online orders, and gift card activations.
- Stocked merchandise, clearly labeling items, and arranging according to size or color.
- Maintained clean sales floor and straightened and faced merchandise.
- Helped customers complete purchases, locate items, and join reward programs.
Education
Bachelor of Science - Bcom Accounting
Mancosa
Cape Town 04.2001 -
No Degree - Bookkeeping
Institute of Certified Bookkeepers
Cape Town 04.2001 -
High School Diploma -
Kensington High School
Cape Town 04.2001 -
Skills
Report Generation
Expense Control
Statutory Accounts Preparation
Correspondence Management
Ledger and Journal Entries
Data Inputting
Payment Reconciliation
Variance Analysis
Journal Entries
Invoice Processing
Expense Tracking
Audit Support
Bank Reconciliation
Payment Processing
Accounts Receivable Management
Timeline
Accounts Assistant
Corporation Retail
06.2018 - Current
Administrative Assistant
Leuco Tools Industries
06.2011 - 05.2018
Retail Sales Associate
House And Home
01.2010 - 05.2011
Bachelor of Science - Bcom Accounting
Mancosa
04.2001 -
No Degree - Bookkeeping
Institute of Certified Bookkeepers
04.2001 -
High School Diploma -
Kensington High School
04.2001 -