Overview

Work History

Education

Skills

Timeline

PERSONAL DETAILS

Tsakane Stella Maimela

Administrative Officer

Riverside View

Overview

years of professional experience

Languages

Work History

Administrative Officer: Movable Assets

Department of Infrastructure Development

09.2023 - Current

Ensure all assets are barcoded and recorded in the Asset Register
Perform the physical asset verification, update inventory lists and submit reports
Updating and providing fixed assets and inventory lead schedule
Perform reconciliations between the general ledger and the asset register
Compile interim and Annual Financial Statements
Manage the movement or transfer of assets
Processing and reviewing journals
Managing the leased assets
Overseeing inventory management
Conducting and monitoring stock counts
Monitoring and reviewing stock transactions
Acquisition and replacement of motor vehicles
Monitoring the maintenance and service schedule for motor vehicles
Licensing and renewal of the motor vehicles
Fine and fuel cards administration
Compiling a fleet expenditure report
Fleet customer services and reporting
Manage damages and losses of fleet including the accident management processes
Administration of mobile devices
Administration of Subsistence and Travels Claims
Manage the disposal process in line with policy
Attending to audit enquiries
Managing staff performance and development

Supply Chain Clerk

Department of Health

05.2021 - 08.2023

Receiving, verifying and capturing requisitions
Annual procurement and demand plan
Vendor management and supplier database administration
Submission of RFQ to service providers and evaluating suppliers
Providing secretariat services to bid committees
Responding to supplier and end user enquiries
Receiving and opening of quotes
Price negotiations and market research
Prepare and edit specifications or scope of work
Expediting orders
Supplier performance monitoring and rotation
Arranging briefing sessions and Coordinate site visits
Mentoring interns
Performing stock counts
Drafting procurement reports
Processing documents for payment of goods or services received
Generating goods received notes
Greener Pastures

Assets Verification Clerk - Team Leader

Ngubane & Co. INC

02.2020 - 03.2020

Providing guidelines to junior staff
Identify, tag, locate and record assets
Perform asset count and physical verifications
Assess the condition of assets
Maintaining and updating the Fixed Asset Register
Asset’s reconciliations and compiling report
Facilitating travel arrangements and providing travel expenditure report
Contract

SCM Administrative Assistant

Road Traffic Management Corporation

03.2018 - 12.2019

Receiving and verifying requisitions against the demand plan
Assisting with procurement plans
Prepare and edit specifications or terms of reference
Attending to procurement enquiries and providing advice
Submission of RFQ to service providers and evaluating suppliers
Tender administrations and advertising of bids
Closing and opening of bid documents
Ensuring compliance with SCM policies and procedures
Price checks and negotiating prices with suppliers
Maintain vendor database
Contract administration and supplier performance
Providing secretariat services to bid committees
Review and monitoring stock levels and stock replenishments
Issuing and receiving stock
Processing documents for payment of goods or services received
Ensuring all invoices are received and paid within time (creating GRV)
Recording stock receipts, issued and transfers transactions on the system
Inventory write-offs and processing journals
Conducting and monitoring the bi-annual and annually stock counts
Compiling inventory ABC analysis and generating physical inventory tags
Process physical inventory adjustments
Purchase order administration
Perform the acquisition, disposal and tagging of assets
Review useful lives, residual value, amortisation and run the depreciation for fixed assets and intangible assets
Updating and providing fixed assets schedule and accumulated depreciation
Perform reconciliations between the general ledger and the asset register
Maintaining and updating the Fixed Asset Register and Leased Asset Register
Monitoring and managing the movement and safeguarding of assets
Perform physical verifications and reconciliations of fixed assets
Compile interim and annual financial statements
Monitoring the maintenance, service schedule and fuel usage for motor vehicles
Licensing and renewal of the motor vehicles and monitoring traffic violations
Reconciling Standard bank and ABSA Bank Account
Compiling a fleet expenditure report
Manage damages and losses of fleet including the accident management processes
Liaising with the insurance broker for claims and reimbursements for vehicles
Acquisition and disposal of motor vehicles
Fuel Card Management
Administration of Subsistence and Travels Claims
Facilitate bookings for accommodations, flights and transport for staff travelling
Negotiate booking fees
Expense tracking and reporting
Provide support for after hours or emergency travels
Ensuring compliance with policies and procedures
Monitoring travel budget
Contract

Education

National Certificate - Supply Chain Management

Camblish Training Institute

03-2023

Bachelor of Accounting Science - Management & Cost Accounting, Financial Accounting and Auditing

University of South Africa

09-2016

Grade 12 (Matric) - English, Setswana, Accounting, Mathematical Literacy, Economics, Life Orientation and Business studies

PHL Moraka high school

12-2008

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Central Supplier Database

BAS

Oracle ERP Software

CaseWare

I-Chain (Asset Management System)

SAP & SRM

BAUD

Excellent communication skills (written and verbal) and good interpersonal skills

Knowledge of Asset Management policies, Supply Chain Management procedures and policies, Transport procedures, Treasury Regulations, Batho-Pele Principles

Knowledge of the PFMA, MFMA, IFRS, GRAP, CIBD, BBBEE, AARTO, Traffic Rules and Policies and PPPFA

A team worker, work independently and able to pay attention to detail

Able to work under pressure, results driven and deadline-orientated

Problem solving, analysis and a creative thinker

Client orientation, customer focus and negotiation skills

Ability to maintain high-level of accuracy and confidentiality

Presentation skills

Conflict management