KHUTSO MALETU
Administrator
Pretoria,GP
Work Preference
Summary
Human Resources Management Clerk supporting hospital HR operations with leave administration, conditions of employment, and recruitment coordination. Processes overtime, allowances, service terminations, and incapacity cases while keeping records accurate across PERSAL, SAP, and BAS. Maintains confidential personnel files, prepares appointment and regret letters, and keeps registry and correspondence workflows moving.
Overview
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Certificate
Work History
HUMAN RESOURCES MANAGEMENT CLERK
Department of Health (MAMELODI REGIONAL HOSPITAL)
Pretoria, Johannesburg
07.2025 - Current
- Administration of condition of employment
- Overtime, Night duty, Standby allowance
- Garnishee orders, capturing leave, leave management
- Amendment of method of payment, freezing and recall of
- Promotion, Travel allowance, housing allowance
- SERVICE TERMINATION
- Resignation
- Death
- Retirement
- Process of leave gratuity and pro rata bonus
- Long incapacity leave
- Short incapacity leave
- Ill health leave
- RECRUITMENT AND SELECTION
- Drafted targeted advertisements to attract qualified candidates
- Receiving and sorting of application
- Arranging date for shortlisting with line managers
- Arranging date for interviews
- Took detailed minutes during interviews to ensure accurate records of candidate evaluations
- Compiled comprehensive submissions for candidate evaluations
- Compile appointment letters for successful candidates
- Compile regret letters for unsuccessful candidates
- ADMINISTRATION AND REGISTRY CLERK
- Proper filing and recordkeeping, opening new files
- Receive and record of all incoming and outgoing correspondence
- Updating register daily
- Handling telephonic and other enquiries received
- Receive and register hand delivered mail and files
- Operate office machine in relation to the registry functions
- Keep record for achieved documents
- POSTING/ORDERING
- REPLENISHING STOCK
- UPDATING VA10
- COMPILING MONTHLY THEORATICAL REPORT
- ASSISTING WITH STOCK TAKING
- TRANSACTION OF LOAN-IN, LOAN-OUT, URGENT ISSUES AND WARD RETURNS
- COMPILING SUMMARY FORT NIGHTLY
- ORDERING STOCK USING VA1 AND RLS01
- FILLING OF DOCUMENTS AND UPDATING THE VA4, VA5 AND VA6
- COMPILING OUT OF STOCK REPORT
- Performed additional tasks assigned by the supervisor
- DEMAND AND ACQUISITION
- CAPTURING OF SHOPPING CART ON SRM
- SENDING OF RFQ
- PREPARING BUDGET FORM FOR FINANCE
- COMPILING COMMITMENT REGISTER
- PREPARING DOCUMENTS FOR VETTING
- COMPILING PREFERENTIAL DOCUMENT
- CHECKING AND PRINTING OUT VERIFICATION
- COMMUNICATING WITH SUPPLIERS AND REQUESTING STOCK SAMPLES
- DOING FOLLOW UP WITH HPC FOR PURCHASE ORDER
- COMPILING ANNUAL AND QUATERLY DEMAND PLAN
- ANALYS PRODUCT SPECIFICATIONS
- OUTSOURCING OF MARKET RELATED PRICES
- PURCHASING
- CAPTURING REQUEST OF GOOD AND SERVICES ON SRM.
- CHECKING AND VERIFY THE SCOA CODES.
- PREPARING OF REQUEST FOR QUOTATIONS TO SUPPLIERS USNG RFQ.
- PREPARING DOCUMENTS FOR VETTING COMMITTEE.
- DOING FOLLOW UPS ON ORDERS.
- RECEIVING REQUEST FROM THE USERS USING RLS01.
- TAKING PART IN STOCK TAKING.
- FILLING OF DOCUMENTS IN THE RESPECTIVE FILES
- TRANSIT-IN/RECEIVING
- RECEIVING STOCK AND SIGNING AND STAMPING FOR GOODS RECEIVED, UNPACKING AND LOOKING OVER THE CONTENTS AND PERFORMING A 3 WAY MATCH (COMPARING THE REQUISITION WITH THE INVOICE AND THE PHYSICAL STOCK) IF THE IS AN ERROR IS DETECTED I DO FOLLOW UP WITH THE SUPPLIER TO GET A CREDIT OR HAVE THE MISSING STOCK RESHIPPED.
- EXPEDITING (COMMUNICATING WITH SUPPLIERS TO FIND OUT OR TO SET THE DATES OF WHEN WE WILL THE STOCK BE DELIVERED)
- GRV (CONFIRMATION OF ORDERS THAT HAVE BEEN DELIVERED AND TAKING DOWN THE CONFIRMATION NUMBER TO FINANCE DEPARTMENT)
- FILLING OUTSTANDING ORDERS IN THE O TO 9 FILES TO MAKE TRACING EASY WHEN THE DELIVERY IS MADE
- CLASSIFICATION OF STOCK RECEIVED STOCK ITEMS OR SPECIAL BUY & ASSET
- REGULARLY UPDATING THE WEBCIRCLE
- COMPILING VA7 FOR THE WAREHOUSES AFTER RECEIVING
- ASKING END USERS FOR ACKNOWLEDGEMENT AFTER RECEIVING STOCK
- COMPILING DAILY STATISTICS OF ITEM RECEIVED INTO THE LOGBOOK
- WAREHOUSE/LOGISTICS
- PACKING STOCK ACCORDING TO THEIR NATIONAL CODES
- PERFORMING FIFO WHEN ISSUING STOCK
- ISSUING STOCK TO END USERS USING THE INTERNAL REQUISITION(VA2)
- ISSUING STOCK TO OTHER INSTITUTIONS USING THE EXTRNAL REQUISITION (VA7)
- UPDATING VA11A WHEN THERE IS ANY TRANSACTION MADE
- PARTICIPATING IN STOCK TAKING 2 TIMES EVERY YEAR
- ASSISTING TRANSIT IN WHEN RECEIVING FOR SPECIFICATION AND IDENTIFICATION OF STOCK
- COMPILLING MONTHLY BREAKDOWN REPORTS
- DISTRIBUTION OF STOCK TO END USERS
- SUPERVISING STORES ASSISTANTS AND DELIGATING
- LOADING AND OFF LOADING OF STOCK ON THE TRUCK
- STORES ASSISTANTS
- ENSURE THAT RECEIVED STOCK IS PACKED APPROPRIATELY AND ROTATED.
- RENDER ASSET MANAGEMENT, GENERAL SERVICES SUCH AS COLLECTION OF REDUNDANT AND OBSOLETE ASSETS FROM END-USERS.
- PACK SHELVES IN RELEVANT WAREHOUSE.
- ENSURE THAT THE WAREHOUSE IS TIDY AND CLEAN.
- DELIVER NEWLY AQUIRED ASSETS TP VARIOUS WARDS AND SECTIONS.
- ASSIT WITH INVENTORY STOCKTAKING.
- DISTRIBUTION OF CONSUMABLES TO END USER.
- FINANCE EXPENDITURE (ACCOUNTS PAYABLE)
- PROCESS OF SUPPLIERS AND INDIVIDUAL PAYMENTS ON SAP SYSTEM.
- ATTEND TO SUPPLIER'S QUERIES AND ANSWERING OF TELEPHONE CALLS.
- RECONCILIATION OF SUPPLIERS STATEMENTS.
- ASSIST IN IYM MONTHLY REPORTING.
- SAFEKEEPING OF FACE VALUE BOOKS.
- ASSIST IN SCOA AND BUDGET ALLOCATION ON VETTING DOCUMENTS.
- CAPTURING OF JOURNALS ON SAP ON A WEEKLY BASIS AND CLEARING OF SUSPENSE ACCOUNTS.
- REQUESTING OF BAS REPORTS AND MB51 REPORTS IN SAP.
- PROCESSING AND ALLOCATION OF PAYMENTS ON SAP.
- ASSIST IN RECONCILING TRANSVERSAL SYSTEMS (PERSAL/BAS, MEDSAS BAS, AND SAP/BAS).
- PREPARING COMMITMENT REGISTER.
- PREPARING ACCRUALS MONTHLY AND MAKE FOLLOW UP.
- RECORDING OF ALL INVOICES RECEIVED FROM SUPPLY CHAIN ON THE PAYMENT REGISTER.
- DEPARTMENT OF HEALTH (MAMELODI REGIONAL HOSPITAL)
- HUMAN RESOURCES MANAGEMENT CLERK
- 07 JULY 2025 – TILL TO DATE
ADMIN AND SUPPLY CHAIN MANAGEMENT
Department of Health (Mamelodi Regional Hospital)
Pretoria, Johannesburg
07.2025 - Current
- ADMINISTRATION AND REGISTRY CLERK
- Proper filing and recordkeeping, opening new files
- Receive and record of all incoming and outgoing correspondence
- Updating register daily
- Handling telephonic and other enquiries received
- Receive and register hand delivered mail and files
- Operate office machine in relation to the registry functions
- Keep record for achieved documents
- POSTING/ORDERING
- REPLENISHING STOCK
- UPDATING VA10
- COMPILING MONTHLY THEORATICAL REPORT
- ASSISTING WITH STOCK TAKING
- TRANSACTION OF LOAN-IN, LOAN-OUT, URGENT ISSUES AND WARD RETURNS
- COMPILING SUMMARY FORT NIGHTLY
- ORDERING STOCK USING VA1 AND RLS01
- FILLING OF DOCUMENTS AND UPDATING THE VA4, VA5 AND VA6
- COMPILING OUT OF STOCK REPORT
- DOING OTHER DUTIES DELEGATED BY THE SUPERVISOR
- DEMAND AND ACQUISITION
- CAPTURING OF SHOPPING CART ON SRM
- SENDING OF RFQ
- PREPARING BUDGET FORM FOR FINANCE
- COMPILING COMMITMENT REGISTER
- PREPARING DOCUMENTS FOR VETTING
- COMPILING PREFERENTIAL DOCUMENT
- CHECKING AND PRINTING OUT VERIFICATION
- COMMUNICATING WITH SUPPLIERS AND REQUESTING STOCK SAMPLES
- DOING FOLLOW UP WITH HPC FOR PURCHASE ORDER
- COMPILING ANNUAL AND QUATERLY DEMAND PLAN
- ANALYS PRODUCT SPECIFICATIONS
- OUTSOURCING OF MARKET RELATED PRICES
- PURCHASING
- CAPTURING REQUEST OF GOOD AND SERVICES ON SRM.
- CHECKING AND VERIFY THE SCOA CODES.
- PREPARING OF REQUEST FOR QUOTATIONS TO SUPPLIERS USNG RFQ.
- PREPARING DOCUMENTS FOR VETTING COMMITTEE.
- DOING FOLLOW UPS ON ORDERS.
- RECEIVING REQUEST FROM THE USERS USING RLS01.
- TAKING PART IN STOCK TAKING.
- FILLING OF DOCUMENTS IN THE RESPECTIVE FILES
- TRANSIT-IN/RECEIVING
- RECEIVING STOCK AND SIGNING AND STAMPING FOR GOODS RECEIVED, UNPACKING AND LOOKING OVER THE CONTENTS AND PERFORMING A 3 WAY MATCH (COMPARING THE REQUISITION WITH THE INVOICE AND THE PHYSICAL STOCK) IF THE IS AN ERROR IS DETECTED I DO FOLLOW UP WITH THE SUPPLIER TO GET A CREDIT OR HAVE THE MISSING STOCK RESHIPPED.
- EXPEDITING (COMMUNICATING WITH SUPPLIERS TO FIND OUT OR TO SET THE DATES OF WHEN WE WILL THE STOCK BE DELIVERED)
- GRV (CONFIRMATION OF ORDERS THAT HAVE BEEN DELIVERED AND TAKING DOWN THE CONFIRMATION NUMBER TO FINANCE DEPARTMENT)
- FILLING OUTSTANDING ORDERS IN THE O TO 9 FILES TO MAKE TRACING EASY WHEN THE DELIVERY IS MADE
- CLASSIFICATION OF STOCK RECEIVED STOCK ITEMS OR SPECIAL BUY & ASSET
- REGULARLY UPDATING THE WEBCIRCLE
- COMPILING VA7 FOR THE WAREHOUSES AFTER RECEIVING
- ASKING END USERS FOR ACKNOWLEDGEMENT AFTER RECEIVING STOCK
- COMPILING DAILY STATISTICS OF ITEM RECEIVED INTO THE LOGBOOK
- WAREHOUSE/LOGISTICS
- PACKING STOCK ACCORDING TO THEIR NATIONAL CODES
- PERFORMING FIFO WHEN ISSUING STOCK
- ISSUING STOCK TO END USERS USING THE INTERNAL REQUISITION(VA2)
- ISSUING STOCK TO OTHER INSTITUTIONS USING THE EXTRNAL REQUISITION (VA7)
- UPDATING VA11A WHEN THERE IS ANY TRANSACTION MADE
- PARTICIPATING IN STOCK TAKING 2 TIMES EVERY YEAR
- ASSISTING TRANSIT IN WHEN RECEIVING FOR SPECIFICATION AND IDENTIFICATION OF STOCK
- COMPILLING MONTHLY BREAKDOWN REPORTS
- DISTRIBUTION OF STOCK TO END USERS
- SUPERVISING STORES ASSISTANTS AND DELIGATING
- LOADING AND OFF LOADING OF STOCK ON THE TRUCK
- STORES ASSISTANTS
- ENSURE THAT RECEIVED STOCK IS PACKED APPROPRIATELY AND ROTATED.
- RENDER ASSET MANAGEMENT, GENERAL SERVICES SUCH AS COLLECTION OF REDUNDANT AND OBSOLETE ASSETS FROM END-USERS.
- PACK SHELVES IN RELEVANT WAREHOUSE.
- ENSURE THAT THE WAREHOUSE IS TIDY AND CLEAN.
- DELIVER NEWLY AQUIRED ASSETS TP VARIOUS WARDS AND SECTIONS.
- ASSIT WITH INVENTORY STOCKTAKING.
- DISTRIBUTION OF CONSUMABLES TO END USER.
- FINANCE EXPENDITURE (ACCOUNTS PAYABLE)
- PROCESS OF SUPPLIERS AND INDIVIDUAL PAYMENTS ON SAP SYSTEM.
- ATTEND TO SUPPLIER'S QUERIES AND ANSWERING OF TELEPHONE CALLS.
- RECONCILIATION OF SUPPLIERS STATEMENTS.
- ASSIST IN IYM MONTHLY REPORTING.
- SAFEKEEPING OF FACE VALUE BOOKS.
- ASSIST IN SCOA AND BUDGET ALLOCATION ON VETTING DOCUMENTS.
- CAPTURING OF JOURNALS ON SAP ON A WEEKLY BASIS AND CLEARING OF SUSPENSE ACCOUNTS.
- REQUESTING OF BAS REPORTS AND MB51 REPORTS IN SAP.
- PROCESSING AND ALLOCATION OF PAYMENTS ON SAP.
- ASSIST IN RECONCILING TRANSVERSAL SYSTEMS (PERSAL/BAS, MEDSAS BAS, AND SAP/BAS).
- PREPARING COMMITMENT REGISTER.
- PREPARING ACCRUALS MONTHLY AND MAKE FOLLOW UP.
- RECORDING OF ALL INVOICES RECEIVED FROM SUPPLY CHAIN ON THE PAYMENT REGISTER.
- DEPARTMENT OF HEALTH
- ADMIN AND SUPPLY CHAIN MANAGEMENT
- 07 JULY 2025 – TILL TO DATE
Education
Grade 12 - undefined
SEAGOTLE SECONDARY SCHOOL
01-2021
No Degree - Basic Computer
LINDEL EDUCATIONAL TRAINING COLLEGE
Tzaneen, Ga-Sekororo, Lorraine 01.2016 - 12.2016
Master of Science - Public Management
TSHWANE NORTH TVET COLLEGE
Mamelodi Pretoria 01.2024 - 06.2025
Skills
Computer literacy
Time management
Filing
Teamwork
Interpersonal relations
Leave administration
Recruitment administration
Correspondence management
Procurement administration
Inventory control
Employee benefits administration
Personnel file management
Disciplinary hearing coordination
Labour relations administration
Payroll reconciliations
Certification
4
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Advanced (C1)
Interests
Reading
Timeline
4
06-2026
HUMAN RESOURCES MANAGEMENT CLERK
Department of Health (MAMELODI REGIONAL HOSPITAL)
07.2025 - Current
ADMIN AND SUPPLY CHAIN MANAGEMENT
Department of Health (Mamelodi Regional Hospital)
07.2025 - Current
Master of Science - Public Management
TSHWANE NORTH TVET COLLEGE
01.2024 - 06.2025
No Degree - Basic Computer
LINDEL EDUCATIONAL TRAINING COLLEGE
01.2016 - 12.2016
Grade 12 - undefined
SEAGOTLE SECONDARY SCHOOL