Themba Magagula
Document Controller
Johannesburg
Overview
7
7
years of professional experience
7
7
years of post-secondary education
Work History
Document Controller
BPN Reashoma Pty Ltd
Bronkhorstspruit
11.2021 - 03.2022
- Uploading incoming transmittals and data books on SPO.
- Verifying incoming transmittals, data books and review comments on SPO.
- Managing employees leave applications and consolidating time sheets.
- Generating weekly report.
- Making copies, scanning and printing document.
- Checking documents at archive centres as per requests.
- Booking access at the gate for fellow colleagues at site.
Document Controller
SAIL Minerals Pty Ltd
Johannesburg
07.2018 - 07.2021
- Signing all trade documentation.
- Check and review export documentation.
- Manage Documentation timelines for delivery to the banks.
- Generate cargo clearing, vessel loading and sampling instructions.
- Sorting and maintaining unstructured data.
- Overseeing document controllers.
- Courier documents to China and other countries.
- Creating document control procedure.
- Liaise with inspection agents, vessel agents and cargo agents.
- Creating manual requisitions.
- Checking and reconciling creditors invoices.
- Ensuring that payment terms and deadlines are met.
- Ensure that Freight is paid before vessels arrive at discharging port.
- Checking and signing payment pack prepared by creditors controllers.
Document Controller
Ennead Consulting
Johannesburg
05.2016 - 03.2018
- Receiving, storing, filing and managing documents.
- Uploading documents on Microsoft SharePoint and Hyper wave online.
- Managing access and distribution of drawings.
- Capturing metadata in line with suppliers standards.
- Involved in generating procedure and work instruction.
- Sorting and maintaining unstructured data.
- Transmitting incoming and outgoing documents, documents like Service reports, Manual work books and Drawings.
- Managing technical drawings and issuing drawing numbers.
- Managing the retrieval and distribution of documents.
- Keeping records and archiving documents.
- Updating drawing database.
- Doing regular metadata quality audits.
- Managing document client center requests.
- Performing administration support duties at the document centre
- Assisting internal staff, contractors and sub‑contractors with queries relating to technical information.
Administration Intern
Gert Sibande TVET College
Ermelo
07.2014 - 12.2015
- Registering students.
- Performing filing duties.
- Handling students’ enquiries.
- Ordering office supplies.
- Attending to telephone queries.
- Binding and photocopying documents as requested.
- Scanning and photo copying documents.
- Sorting students data.
- Assisting students with their results.
Education
Diploma - Business Management
Gert Sibande TVET College
Ermelo, South Africa 07.2012 - 12.2015
Higher Certificate - Accounting Sciences
University of South Africa
Johannesburg, South Africa 07.2015 - 12.2017
Grade 12 -
Lindile Secondary School
01.2008 - 12.2008
Skills
Microsoft Office (Office Package)
Microsoft SharePointTypingTrade DocumentationWorking Under PressureWorking without SupervisionReconciling supplier invoicesReport writingTraining other peopleGeneral ManagementSPO ( Smart Plant)
Netsuite Oracle
Standard operating procedure
Data Accuracy
Compliance Control
Record Keeping
Timeline
Document Controller
BPN Reashoma Pty Ltd
11.2021 - 03.2022
Document Controller
SAIL Minerals Pty Ltd
07.2018 - 07.2021
Document Controller
Ennead Consulting
05.2016 - 03.2018
Higher Certificate - Accounting Sciences
University of South Africa
07.2015 - 12.2017
Administration Intern
Gert Sibande TVET College
07.2014 - 12.2015
Diploma - Business Management
Gert Sibande TVET College
07.2012 - 12.2015
Grade 12 -
Lindile Secondary School
01.2008 - 12.2008