Songezo Ndlazi
Gonubie
Summary
Dynamic and dedicated professional with a strong foundation in computer applications, administration, and account management. Extensive experience has honed exceptional communication, customer service, and organizational skills, enabling effective multitasking and thriving under tight deadlines. A proactive problem-solver who embraces challenges and continuously seeks opportunities for growth in administrative work, event coordination, and account administration. Currently serving as a partner at Thuma Me Solutions, a burgeoning service delivery company specializing in administrative and IT solutions.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
18
18
years of professional experience
Work History
Accounts Administrator & Events Coordinator
Salm Group of Companies T/A Sime and Mzweida Trading
01.2024 - Current
- Executed accounts management by reconciling inbound and outgoing invoices to maintain financial integrity.
- Facilitated communication as primary liaison between service providers, clients, and subcontractors.
- Facilitated accurate data collection and report generation to support monthly income forecasting and expenditure tracking.
- Assisted in maintaining accurate financial records through diligent tracking of transactions. Supported the generation of quotations and invoices to facilitate timely billing. Contributed to the organization of financial documentation for easy access.
- Generated and submitted remittances, ensuring accurate load capture for invoicing and timely weekly invoice dispatch via courier.
- Executed manual tax box calculations to ensure accurate financial reporting.
- Engaged with clients to address and resolve outstanding payment issues, enhancing financial relationships.
- Executed completion of application forms and essential documentation processes.
- Orchestrated logistics and coordination for ad-hoc events, facilitating effective stakeholder engagement.
- Managed logistics and communication with service providers to ensure seamless event operations.
- Analyzed and sourced competitive quotations from service providers to support effective budget planning.
- Facilitated seamless planning and coordination processes before, during, and after events (Nelson Mandela Bay Summer season event 2025) to ensure successful execution.
Events Coordinator (Freelance-Part Time)
Nkusi IT-Specialized Services
07.2023 - Current
- Facilitated seamless planning and coordination processes before, during, and after events and exhibitions to ensure successful execution.
- Oversaw management and coordination with service providers to ensure seamless operations.
- Created comprehensive budgets and detailed project plans to facilitate successful event execution.
- Drafted and finalized communiques for upcoming events and exhibitions.
- Executed various ad hoc tasks and responsibilities as assigned to support team objectives.
- Managed exhibition stand curation and organized goodie bag logistics to enhance client and delegate experience at events.
- Showcased company products and services at industry events and exhibitions.
Project Administrator
Legends Gaming Promotions
01.2021 - 12.2023
- Assisted in organizing special consultation for Berlin in November 2024. Supported planning efforts for East London heatwave response in 2024.
- Developed and managed event budgets and project plans to ensure financial accountability.
- Assisted clients with ticketing inquiries and accreditation processes. Supported event hosting management to ensure smooth operations. Provided timely responses to client support requests.
- Led coordination and management of team for Berlin November 2022 and 2023 horseracing events.
- Served as primary contact and project administrator for Berlin November 2022 and 2023 horseracing events.
- Orchestrated comprehensive planning and coordination activities to ensure successful launch of Berlin November 2021 horseracing event.
- Facilitated hosting of delegates and stakeholders during the Berlin November horseracing event launch.
- Coordinated distribution of event invitations and oversaw RSVP management to ensure stakeholder engagement.
- Sourced and evaluated service provider quotations to ensure competitive pricing for Berlin November horseracing event.
- Oversaw continuous updates and management of event website to ensure accurate information delivery.
- Oversaw management of special race event in February 2022.
- Oversaw financial record management to ensure diligent tracking of transactions. Directed the creation of quotations and invoices, enhancing operational efficiency. Championed initiatives to improve financial reporting practices across departments.
- Oversaw administration and coordination of traditional horse racing events for Grande Thabure.
- Coordinated stakeholder breakfast meeting and streamlined administrative processes for Mayibuye Transport Corporation - June 2022
- Spearheaded planning, curation, and execution of Microsoft SA exhibition stand at the ICT Summit. - November 2022
- Facilitated project administration for South African Mobile Devices Expo (SAMDEX) - 2022.
Administrative Assistant
Kesh Auto Repairs
02.2022 - 11.2022
- Oversaw customer service interactions, ensuring prompt resolution of issues and inquiries.
- Coordinated daily office activities while managing all incoming and outgoing communications through phone and email.
- Drove cost-saving initiatives through strategic negotiations with parts centers for repair components. Optimized invoicing and ordering workflows to elevate operational efficiency.
- Streamlined record-keeping processes and offered administrative assistance to optimize team productivity.
- Coordinated vehicle delivery processes upon service completion.
- Handled incoming calls and inquiries, ensuring prompt responses to customer needs.
Projects & Events Coordinator
Gracepoint Methodist Church
09.2019 - 12.2020
- Assisted in scheduling and organizing internal and external events. Supported event booking processes to ensure smooth operations. Coordinated calendar management to optimize time allocation.
- Assisted clients and prospects with inquiries. Generated quotes for services. Supported administrative tasks as needed.
- Facilitated comprehensive client support to ensure alignment with organizational capabilities.
- Assisted in updating website for COVID-19 registration to facilitate service attendance. Supported community engagement by managing WhatsApp communication for inquiries.
Digital Communications Coordinator
Gracepoint Methodist Church
03.2018 - 09.2019
- Supported community engagement by providing timely updates on church activities and events through various social media platforms including Facebook, Twitter, and Instagram. Assisted in managing the church's website by implementing design changes and performing regular updates.
- Facilitated communication between the church and community via the GracePoint Church app by ensuring it remains current and user-friendly.
Internship
UNISA: Material & Process Synthesis
03.2017 - 03.2018
- Collaborated on research initiatives involving catalyst preparation and bio-digester systems to enhance educational infrastructure.
- Collaborated with suppliers to obtain detailed quotations and created comprehensive designs for bio digester installation, including cost estimates.
- Conducted preparation of cobalt catalyst with silica to verify usability in industrial applications.
- Managed logistics for student learning activities and office celebrations, ensuring seamless execution and participation.
Site Administrator
Afri-Coast Engineers
06.2010 - 12.2010
- Engaged with general administrator and site supervisors to ensure alignment on project objectives.
- Oversaw the preparation and printing of time-sheets to ensure supervisors effectively monitor employee work attendance.
- Managed documentation processes for EPWP and PPR reports, ensuring timely monthly delivery to the DEA.
- Assisted in ordering supplies for site office. Supported maintenance of office environment. Managed inventory of stationary items.
- Documented minutes during all major meetings and distributed to head administrator.
Office Administrator
Manweng Trading Enterprise
02.2010 - 06.2010
- Managed reception operations and maintained accurate financial records to support organizational efficiency.
- Assisted in generating quotes and invoices for clients. Supported payment follow-ups to ensure timely transactions. Managed sales activities and provided occasional cashier services.
Clientelle Consultant
Manweng Trading Enterprise
06.2008 - 06.2008
- Facilitated welcoming and registration processes for delegates, ensuring a smooth event experience.
- Led media management and oversaw catering logistics for speaker engagements, ensuring seamless execution.
- Compiled and organized delegates' data within Excel database.
Casual Worker
Kei Pharmacy
09.2007 - 09.2007
- General assistant to the pharmacist, packaging medication and mixing ointments.
Education
NATIONAL DIPLOMA - CHEMICAL ENGINEERING
UNISA
JohannesburgNATIONAL SENIOR CERTIFICATE -
VICTORIA GIRL'S HIGH SCHOOL
Grahamstown/Makanda12.2008
Skills
- Office administration
- Accounts payable and receivable administration
- Analytical problem solving
- Effective communication
- Experience with Sage applications
- Experienced with QuickBooks software
- Proficient in Zoho invoicing
- Skilled in utilizing Microsoft Office 2016 tools
- Web design using WordPress
- Event planning expertise
- Effective project coordination skills
- Data recording
- Financial forecasting
- Organization skills
- Customer service
References
- Ms. Phakama Philip, Former Financial Manager, Salm Group of Companies, +27(0)66 145 5280, phillippakama@gmail.com
- Mrs. Luxolo Ndlazi-Africa, Executive Member, PICKLINK Communications, +27(0)43 740 2122, +27(0)71 439 5799, luxolo.ndlazi@icloud.com
- Mr. Gregory Jorden, Worship Music Director, Gracepoint Methodist Church, +27(0)11 702 4600, +27(0)72 374 0420, gregory.jorden@gmail.com
- Mr. Bennedict Msimang, Human Resource Manager, Gracepoint Methodist Church, +27(0)11 702 4600, +27(0)82 371 2981, ben@gracepoint.co.za
- Dr. Celestin Baraka Sempuga, Senior Researcher, Material and Process Synthesis (MaPS), UNISA Florida Campus, +27(0)11 670 9051, +27(0)89 960 4630, barakajos@gmail.com
Languages
English
Bilingual or Proficient (C2)
Xhosa
Bilingual or Proficient (C2)
Afrikaans
Elementary (A2)
Zulu
Upper intermediate (B2)
Timeline
Accounts Administrator & Events Coordinator
Salm Group of Companies T/A Sime and Mzweida Trading
01.2024 - Current
Events Coordinator (Freelance-Part Time)
Nkusi IT-Specialized Services
07.2023 - Current
Administrative Assistant
Kesh Auto Repairs
02.2022 - 11.2022
Project Administrator
Legends Gaming Promotions
01.2021 - 12.2023
Projects & Events Coordinator
Gracepoint Methodist Church
09.2019 - 12.2020
Digital Communications Coordinator
Gracepoint Methodist Church
03.2018 - 09.2019
Internship
UNISA: Material & Process Synthesis
03.2017 - 03.2018
Site Administrator
Afri-Coast Engineers
06.2010 - 12.2010
Office Administrator
Manweng Trading Enterprise
02.2010 - 06.2010
Clientelle Consultant
Manweng Trading Enterprise
06.2008 - 06.2008
Casual Worker
Kei Pharmacy
09.2007 - 09.2007
NATIONAL DIPLOMA - CHEMICAL ENGINEERING
UNISA
NATIONAL SENIOR CERTIFICATE -
VICTORIA GIRL'S HIGH SCHOOL