Isgak Isaacs

To provide effective administration services to the organization.

Operations/Office management

• Download telephone report from the system and forward to the managers for

distribution.

• Log calls to National Office Helpdesk to report problems with telephones,

computers, copier machines and air conditioners .

• Receive Nedfleet statement from the bank and verify detail with actual receipts

monthly.

• Review condition of assets on a weekly basis to ensure that all assets are in a

working condition.

• Communicate and inform suppliers of damaged or broken assets and request

repairs or replacements when required.

• Ensure that all the offices are neat and clean on a daily basis .

• Ensure that cleaners perform their tasks up to the agreed SLA.

• Verify expiry of contracts with suppliers on a monthly basis .

• Forward notices to contractors, request quotes for services delivery and

forward to National Office as part of tender process.

• Receive requests from staff for parking , issue parking cards and update list

when required .

• Schedule meetings/workshops, book venues and arrange refreshments when required .

Stock Management

• • Verify stock levels and prepare to order stock by obtaining 3 quotes from
  different suppliers.
  • Complete a Requisition form, forward to Registrar for approval and submit
  approved Requisition form to National Office to generate an order.
  • Receive stock and update system (Accpac) on goods received.
  • Receive requests from staff and management for stock and issue stock and
  update the system .
  • Conduct monthly stock takes and update the system.
  Identify variances and provide reasons for variances .
  Prepare a stock sheet, to be verified by Finance and the Registrar and submit verified stock sheet to National Office on a monthly basis.
  Receive Supplier database forms , capture on computer, make copies and forward to Registrar for approval.

Petty Cash Management

• Receive request fo rms from staff; verify accurate completion and approval by the Registrar.
• Issue monies to staff for purchases, receive receipts , attach receipts to Request Form , complete a Voucher and attach to the proof of payment.

• Record details of trans action in the Petty cash book .
• Complete a petty cash sheet based on the monthly transactions and receipts,forward monthly reconciliations to Registrar for signature and forward to National Office .
• Ensure that petty cash are controlled accurately and effectively on an ongoing basis.

Access Control

• Issue new access cards to new employees and update the system with the
Main Activities required details, on a monthly basis.
• Terminate access cards of employees whom have terminated service on a monthly basis.

Demand Management

• Recording of Admin Expenditure
• Execute Admin procurement and service requirements

Acquisition Management

• Draft specifications for procurement of all goods and services in co operation with unit for final submission to the National Registrar's approval.
• Generate Admin procurement and service requirements according to legislation, regulations, policies and SOPs
• Liaise with suppliers and service providers

Logistics Management

• Asset Management
• Quarterly Asset Verification
• Monthly Verification of of new acquired assets and write offs in relation to PS Asset Register
• Office infrastructure and Maintenance
• Liaise with Courier services.

Reproduction and Speed Dubbing

• Responsible for following up on all support request requiring external supplies and services
• Compile Monthly Admin report reflecting key deliverables for sign off and distribution by Admin Manager

Administration Clerk

Serve as direct point of contact for clients;Execute civic services front office application processes;

Resolve problems or complaints within the scope of the work area;

Assist with any duties required by management in the quest for client service excellence;

Provide highest level of prompt and friendly client service;

Execute civic services back office application processes.

Asset Controller

Keep record of fixed assets in their register whenever assets are acquired and ensure that they are bar-coded and updated in the system;

Assist in the physical assets verification;

Monitoring the status of records associated with the assets of the department applying internal control procedures to check, verify, update and maintain acquisition , valuation and location details;

Update the department company of all new assets acquired, as well as disposals;

Keep record of assets to be disposed;

Apply the policies, procedures, standards and legislation with regard to asset treatment;

§ Maintain proper record keeping of assets and prepare reconciliations.

Property and building maintenance.

IT support within the office

Transport Officer

Co-ordinate transport needs in the office & ensuring the best & most economical use of such transport is made at all times;

Arrange proper completion of all records & returns concerning transport;

§ Ensure the vehicles in the office is kept in good roadworthy condition;

Ensure the vehicles are inspected with the driver prior departure & after each journey;

Ensure all instructions relevant to the use, operation & maintenance of the vehicles are complied with;

Act as liaison between the department’s transport directorate;

Ensure the proper completion, regular scrutiny and record keeping of all supporting documents;

Ensure the vehicle asset register is completed & supplying head office with a monthly copy thereof;

Ensure all transaction reflects on the report and are reconciled with supporting documents.

Finance Clerk

Clear bank exceptions;

Maintain face value registers;

Administer refunds;

Certification of invoices and payroll;

Procurement administration, source quotations, maintain procurement records;

Petty cash reconciliation, replenishment and maintaining proper record keeping.

Daily revenue management and banking;

Safe keeping and handling of state money and assets.

Budget management and financial planning

• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.
• Analyzed problems and worked with teams to develop solutions.
• Contributed to a positive team environment by collaborating on group projects and presentations.