JANE RAESETSE SENYANE

• Compile a weekly roster for staff operating on compressed working hours
• Updating time sheets for distribution staff and TES
• Capturing leaves for distribution employees
• Report incidents/accidents/damage on vehicle
• Ensuring all vehicles are road worthy condition before they leave the premises
• Set performance expectations for the team, monitoring progress towards goals and providing constructive feedback as needed.

• Route settlement, resettlement, and Routes Balancing
• Assign Resupply, outstanding invoices NPʼs
• Check Shortage Claims and Pass Credits where is not passed
• Preparing and capturing of Journals
• Maintain ledger and check cash shorts
• Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
• Enhanced overall office productivity through effective staff management and coordination of daily tasks.

• Collect trade debt
• Confirm payment of new and existing customer accounts
• Control allocated accounts and ensure that outstanding monies owed to the company are collected
• Record, log, and address customer queries
• Request credit limits
• Maintained filing system and organized customer documents for easy retrieval of information.

• Process and reconcile transactions
• Process, verify and reconcile input documentation
• Maintain appropriate file, reports, documentation, and date
• Reconcile and rectify customer ledger accounts
• Maintain regular contacts with internal & external customer
• Reconcile and verify bank deposits & payments
• Ensure follow-up action as and when necessary
• Adhere to corporate standards and procedures in reconciliation clerical activities

• Quality Checker
• Scanning
• Storing
• Picking and Allocation of stock

1. DEMAND AND ACQUISITION

• Keeping & updating register of supplier
• Invitation of quotations
• Preparing memorandum of goods and services
• Process requisition and purchase orders
• Keeping and updating orders register
• Attending to suppliersʼ queries/enquiries
• Capturing of database forms
• Interpreting of contracts
• Compiling a procurement report

2. SALARY ADMINISTRATION

• Receiving and checking of claims from sub-district and district office
• Receiving, sorting and distribution of payrolls, payslips and IRP5s
• Capturing of claims on PERSAL (under supervision)
• Listing/recording of paid claims
• Requesting Tax directives from SARS (Leave Gratuity)
• Calculation of pro-rata bonuses

3. STORES SECTION

• Receiving of requisitions
• Issuing and receiving of goods
• Recording of issued and received goods on bin and tally cards
• Receiving and capturing of memorandums on FINET and BAS
• Printing and filling of orders
• Preparation of payment
• Monthly and quarterly stock taking
• Compiling of reports

4. BUDGET AND EXPENDITURE

• Capturing of payments on BAS system
• Making follow up with payment if not paid
• Preparing invoices for general payment
• Compiling and checking payment vouchers
• Estimation of budget inputs
• Maintain and consolidation of budget
• Monitoring yearly and quarterly reporting on financial management

5. ASSET MANAGEMENT

• Bar-code and capture assets in asset Register
• Maintain asset register
• Control asset movements
• Conduct asset verifications
• Assist during the disposal of assets
• Maintain assets capital cost Receive assets
• Handling and referring of queries